Essential Job Functions

Essential job functions are the fundamental duties of a position: the things a person holding the job absolutely must be able to do. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the American with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Under the supervision of the City Manager, the Assistant City Manager position oversees daily internal administrative operations of City Departments by providing strategic leadership and oversight of City policies and performance expectations. These areas include but not limited to, Financial Services/Budgeting, Purchasing, Human Resources, Grant Writing/project management and Information Technology. The Assistant City Manager performs a broad range of complex professional, technical, administrative and financial functions in support of the daily operations of the City, and assists the City Manager in various assignments related to the City Governments operations and programs. The Assistant City Manager possesses well developed organizational skills and a good knowledge of municipal practices and procedures related to the duties assigned. Keeps abreast of current issues, changing legislation and policies, new administrative techniques, and developments in the public administration field through continued education and professional growth. Attends conferences, workshops, and seminars as appropriate.

Key Responsibilities and Duties

• Assists the City Manager in the management of municipal operations and in supporting the goals and objectives of the City Council.
• Coordinates departmental activities and projects, and develops, implements and maintains office procedures to promote efficient administrative organization. Serves as Acting City Manager in City Manager’s absence.
• Coordinates Americans with Disability Act (ADA) compliance for the City. Researches and responds to inquires from staff and public.
• Serves as public relations liaison between the City Manager, other City Departments, elected officials, community groups, businesses, and the general public. Responds to inquiries and information requests, resolves routine and complex issues, coordinates projects between departments, and refers unusually complicated situations to the appropriate party.
• Drafts and/or reviews proposed contracts between the City and third parties in preparation for final legal review.
• Reviews, updates, and drafts municipal policies and procedures including Administrative Orders, and Personnel Policies.
• Serves as the Human Resources Director, assesses and recommends City staff educational, training and professional development programs. Assists departments in arranging and administering educational curriculums, and in developing assessment tools to measure satisfaction.
• Assists Management and employees with information on, and interpretation of the various Collective Bargaining Agreements and serves on the City’s collective bargaining team.
• As Human Resources Director, and as directed by the City Manager, assists with the investigation of complaints, grievances, and the discipline and discharge of City employees.
• As Human Resource Director, assists with the analysis of job descriptions and pay ranges.
• Researches grant sources and other funding resources. Responsible for grant administration, writes grant applications, administers grant funds, oversees grant expenditures, and completes requisite financial and status reporting.
• Performs financial and budgeting activities. Prepares City Manager’s office budgets, and other municipal funds’ budgets as directed by the City Manager, and compiles supportive documents. Researches trends and patterns, tracks financial activities and budget status and makes reports as requested.
• Attends various Council, board and committee meetings, inclusive of evening meetings, makes presentations, assists in researching and gathering meeting materials, and represents the Manager as directed. Provides administrative support to elected officials as requested by the City Manager.
• Participates in and receives applicable training in the National Incident Management System (NIMS).
• The responsibility of this position will be performed during regular business hours unless directed otherwise.

Necessary Qualifications

A qualified candidate will demonstrate the following qualifications and background.

Knowledge of:

• Thorough knowledge of the principles and practices of municipal administration, and skill in providing administrative support such activities.
• Considerable knowledge of government operations, public administration, budgeting practices, grant writing and administration, project administration and public relations.
• Considerable knowledge of the procedures and practices involved in human resource management, including employee/labor relations, collective bargaining and personnel administration techniques and laws.
• Good knowledge of the procedures and practices involved in planning, building/zoning, economic development and project management on a municipal level.
• Knowledge of the Freedom of Information Act and the Open Meetings Act.

Skills and Abilities to:

• Performs job duties adequately, properly, and in a timely manner; follows personnel and departmental policies and operational procedures; shows respect, tact, and courtesy in dealings with coworkers and the general public; behaves in a manner that does not obstruct or hinder other employees from completing their duties; acts in a manner that is safe and follows the City’s adopted policies and procedures at all times.
• Skill in the use of Microsoft Office Programs, and BS&A Modules
• Skill in working within a team-oriented approach and with a mentoring management style.
• Skill in developing, implementing and maintaining procedures to enhance efficiency in department operations and coordinate across departments.
• Skill in the use of office equipment and technology, including computers and related software, and the ability to master new technologies including audio, visual equipment and run zoom meetings.
• Ability to perform extensive research, compile complex data and prepare accurate records and reports, including financial analysis.
• Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with the public, business and community interests, elected officials and other employees and professional contacts.
• Ability to effectively communicate and present ideas and concepts orally and I writing, and make presentations in public forums.
• Ability to critically assess situations and solve problems, and work effectively under stress, within deadlines, and changes in work priorities.

Education, Training and Experience:

• Bachelor’s degree in public administration, political science or related field. Masters of Public

Administration preferred.

• Experience requirements include two or more years of city management experience in the public sector.
• Two years demonstrated supervisory skills.
• Two or more years of experience in human resources, labor relations and personnel administration.
• Willingness to work within the parameters of the International City & County Managers Association (ICMA) code of ethics.

Physical Demands & Work Environment

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone and be mobile in an office setting. The employee frequently is required to use manual dexterity to type and enter data and must regularly lift or move light weight items up to 10 pounds to maintain files and other systems.

While performing the duties of this job, the employee regularly works in a business office setting where the noise level is usually quiet to moderate. The employee frequently is required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk and reach with hands and arms and occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities include close vision, color vision and distance vision.

Job Type: Full-time

Pay: $91,000.00 - $99,000.00 per year

Benefits:

• 401(k) matching
• Flexible spending account
• Health savings account
• Retirement plan

Ability to Relocate:

• Chelsea, MI 48118: Relocate before starting work (Required)

Work Location: In person