Job Summary

Under the direct supervision of the Assistant Finance Director and the general supervision of the Senior Accounting Specialist(s), the Accounting Assistant is responsible for various accounting, data entry, and administrative duties as assigned.

Minimum Qualifications

• High School Diploma or GED
• Prior experience in staff support with administrative and data entry duties with a high level of accuracy and attention to detail.
• Keyboarding skills, with working knowledge of and ability to use modern office equipment.
• Experience with the Microsoft Office suite, including Word, Excel, and Outlook.
• Ability to understand and follow written and verbal instructions.
• Must be a United States citizen. This position does not support sponsorship.

Preferred Qualifications

• Associate’s Degree in an administrative or financial services-related field of study.
• At least one year of experience involving administrative and accounting duties. Equivalent combination of education and/or experience may be considered.
• Organizational skills and ability to prioritize tasks.
• Ability to read and interpret documents, such as policies, procedures and instructions.
• Ability to apply concepts of basic accounting methods and prepare journal entries.
• Experience with automated accounting systems.

Major Duties

• Prepares accounts payable and payroll information for monthly newspaper publications.
• Performs cash receipt process in the accounting system for Liquor Store revenues and other revenues as assigned.
• Scans all accounts payable supporting documents into the accounting system.
• Prepares written and electronic correspondence, including checks, invoices, and past due notices to vendors and customers.
• Manages and organizes paper and computer files as assigned
• Serves as a backup for accounts payable, accounts receivable, bank deposits and liquor billing.
• Performs other administrative and accounting duties as assigned.
• Performs duties in a manner consistent with safe practices and policies.

Physical Demands/Work Environment

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is occasionally required to stand, walk, and use hands to finger, handle, or feel.
• The employee must have a high degree of typing accuracy and attention to detail.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• The noise level in the work environment is generally quiet.

Mental Complexity/Interpersonal Contacts

• Ability to work cooperatively with others.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality.

Pre-employment Screening

Pre-employment screenings may include, but are not limited to, the following: references, criminal background, credit history, drug and alcohol screening, medical history questionnaire, and pre-employment physical.