POSITION: POLICE RECORDS SPECIALIST

DEPARTMENT: POLICE

REQUISITION: 1146

STATUS: REGULAR FULL-TIME; NON-EXEMPT;

12-MONTH INTRODUCTORY PERIOD

SALARY RANGE: $24.7240 - $34.6134 / HOUR DOQ/E

WORK SCHEDULE: MON-THUR or TUES – FRI: 7 am – 5 pm

OPENING DATE: MONDAY, MARCH 11, 2024

CLOSING DATE: THURSDAY, MARCH 21, 2024

SUMMARY: 

The Police Records Specialist is a non-sworn classification responsible for filing, processing, and distributing criminal, non-criminal, and accident reports generated by the police to the proper agencies accurately and in a timely manner. This position requires highly technical work and highly detailed work fulfilling requests of the Criminal Justice Records Act (CJRA) and the Colorado Open Records Act (CORA). Must understand document gathering, records release laws, criminal court procedure laws, and then properly disseminate this work both digital and other electronic media for the Police Department.

ESSENTIAL FUNCTIONS:

• Research requests for information received in person, by telephone, and by mail from Police personnel, other Criminal Justice Agencies, City Departments, Insurance Companies, the public, and attorneys.
• Prepares and types a variety of documents, including forms and routine correspondence.
• Process checks and/or cash from customers for tape copies.
• Performs general office support for the records department. Assist co-workers and participate in cross-training programs.
• Review procedures, department manuals, and other resources to maintain job knowledge and specific familiarity with every police division.
• Answer the telephone to provide routine information, convey messages, give information, and refer calls to appropriate personnel/department

KNOWLEDGE OF:

• Modern office procedures, techniques, and equipment.
• Customer service skills are needed for handling difficult or irate persons.
• Principles of criminal justice procedures.
• Quality of fingerprints sent to the Colorado Bureau of Investigation.
• Court procedures and policies, legal documents, laws, and legal factors related to their responsibility area.

REQUIREMENTS: Education and experience: 

Experience: One year of general office experience with some knowledge of court procedures

Education: High School Diploma or equivalent to completion (GED).

The City of Black Hawk conducts post-offer drug/alcohol testing as a condition of employment per the City’s Drug and Alcohol Use policy. In addition, post-offer background investigations and physical exams are also required. For more information about job openings and to apply online, please visit the Police Department’s Recruitment page, www.cityofblackhawk.org/police, and click Apply Now.Please be sure your resume is complete with all educational information and reflects the past ten (10) years’ work history.

EQUAL OPPORTUNITY EMPLOYER