DESCRIPTION

Under the direction of the assigned Judge, the Judicial Case Manager is a distinct class within the court related occupational group involving the setting, scheduling and publishing of a judge’s court calendar. The duties in this case are broad and may differ depending upon court assignment. Frequent travel within the circuit is required.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Coordinates the judge’s schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; prepares, publishes and mails notices for calendars to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call.
• Compiles, monitors, and maintains information regarding cases: monitors case counts and status; attends court proceedings; tracks court rulings; and updates calendars with case status as needed.
• Performs data entry in specialized program applications: scans, indexes and records court case information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.
• Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.
• Provides related administrative support: assists judge with legal documents and research; coordinates the calling of required jurors; coordinates with Sheriff's Office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.

MINIMUM REQUIREMENTS

Education: High school diploma or GED is required, with vocational or technical training in administrative services, technology or related field. {Please note: Upon job offer, you will be required to provide proof of education. Be sure to have the appropriate documents readily available.}

Preferred: Completion of a course equivalent to a Bachelor’s degree in business or public administration, political science or related field

Experience: Two (2) years or more of experience as a court clerk or two years of legal training and/or court related work experience

Knowledge/Skills/Abilities:

• Knowledge of legal terminology including relevant rules, policies, procedures and practices
• Experience in legal procedures relevant to publishing the court calendar
• Knowledge of court procedures
• Computer hardware and software
• Ability to work autonomously
• Good communication and interpersonal techniques as applied to interaction with co-workers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work directions
• Manage court case calendars
• Maintain effective working relationships with judges, attorneys, court personnel and public

Licensing: Valid driver’s license

PERFORMANCE APTITUDES:

• Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships..
• Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Equipment: Requires the ability to operate a variety of automated office equipment such as computers, printers, facsimile machines, and telephones to perform essential functions.
• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Math: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

OTHER

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.