This is complicated, responsible and confidential administrative work which involves the performance of complex work assignments. Work involves performing independently a wide range of various recruitment related duties as well as administrative duties for the Human Resources Generalist positions. Work requires the exercise of confidentiality, initiative, attention to detail, independent judgment, and discretion in handling delegated administrative assignments. Work is performed under the general supervision of the Deputy Director of Human Resources. Essential Job Functions
• Coordinates hiring process for all permanent and seasonal positions: places ads, processes applications, prepares and scores testing materials, administers typing/data entry tests and written tests, sets up interviews, physicals, psychologicals; sends all correspondence. Maintains hiring process spreadsheets and records.
• Conducts all criminal background checks for final candidates and coordinates and conducts background checks for seasonal, volunteers and coaches.
• Performs background checks required by outside agencies.
• Oversees/tracks/maintains files in regards to the Appleton Police Department's function in the Police Officer hiring processes.
• Completes all job postings and announcements to comply with labor agreements.
• Assists with maintaining the City HRIS system as it relates to employee status and pay rates for position changes and/or transfers.
• Maintains employee master payroll system, which involves running computer programs for cost of living increases and non-union performance adjustment increases.
• Maintains city-wide glance chart book, which details the rates, rate steps and salary schedules for all City employees.
• Revises and maintains all union contracts upon ratification.
• Updates, mails and/or routes Recruitment Status Report and Open Position List weekly. Updates the Open Position List on the Human Resources website weekly.
• Compiles and maintains Equal Employment Opportunity (EEO) files, collects and enters data.
• Acts as liaison between employees, supervisors and personnel management.
• Assists staff in a number of complex projects.
• Performs correspondence for professional staff members including typing/data entry and filing.
• Updates and maintains the City's CDL and Random Drug Screen programs.
• Maintains regular punctual and predictable attendance, works overtime and extra hours as required.
Other Job Functions
• Maintains seasonal employee files for evaluations and pay increases.
• Assists with benefit questions when Benefits Coordinator is not available.
• Runs query reports from pulling information as needed.
• Assists with walk-in traffic, processing mail, screening/referring calls.
• Assists with Human Resources record retention, purges and maintains archive files.
• Performs confidential clerical functions for supervisors and department heads from other departments.
• Prepares correspondence for Director and Deputy Director of Human Resources.High school diploma or equivalent, vocational/technical training in secretarial science, three to five years personnel office clerical experience, or equivalent combination of experience and training which provides the following knowledge, abilities and skills:
• Considerable knowledge of administrative practices and procedures.
• Considerable knowledge of business English, spelling, and arithmetic.
• Knowledge of departmental rules, regulations, procedures and functions.
• Ability to understand and effectively carry out moderately complex oral and written instructions.
• Ability to establish and maintain effective working relationships with other employees and to deal with public relations problems courteously and tactfully.
• Ability to maintain office records, compile difficult or complex data, and to prepare accurate reports.
• Ability to communicate effectively with personnel both orally and in writing within and outside the organization.
• Ability to work under pressure, prioritize and complete assignments on time.
• Ability to maintain confidentiality.
• Skill in operation of computers, fax machines, copying machine and other standard office equipment.