Salary: $16.22 - $23.52 Hourly
Location : Plano, TX
Job Type: Part Time without TMRS
Job Number: GOLF - Admin Assist
Department: P&R-GOLF COURSE
Division: GOLF ADMINISTRATION
Opening Date: 04/15/2024
Closing Date: 5/3/2024 5:00 PM Central
Description
HIRING RATE: $16.22 Hourly
FULL HIRING RANGE: $16.22 - $19.87 Hourly
The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.

The City's Mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".

Our employees serve the citizens of Allen with the following values:

• People First - Giving priority to others
• Respect - Treating others with courtesy and dignity
• Integrity - Serving with honesty, trust, and hard work
• Deliver - Following through on commitments while exceeding expectations
• Excel - Creating an innovative and improving work environment

The purpose of this position is to support department operations. This is accomplished by coordinating and completing numerous activities related to the City and its departments. Other duties may include providing assistance to departments, completing customer service activities, providing various administrative services, maintaining records and databases, and interfacing with other City employees and citizens. This position does not provide direction to other employees.
Essential Functions
The information listed below is intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.

• Supports the department by answering questions from citizens, applicants, employees, handling correspondence, distributing mail, writing memos and letters, making copies, utilizing computer programs and software, generating and distributing reports for the department and processing purchase orders.
• Provides customer service by greeting and assisting customers and visitors, managing the flow of information for the department, overseeing purchasing, petty cash levels, finance records and ambulance run billing, entering data into HTE and AS400 systems, setting up blanket purchase orders, answering incoming calls, routing calls to the correct office or person, copying and distributing messages within the office, assisting customers with complaints by phone and making calls for the department when necessary.
• Completes numerous administrative services by scheduling appointments, typing, proofreading and preparing reports, preparing and distributing work orders, participating in the duties relating to department administration, maintaining department inventories, ordering and maintaining office equipment and supplies, completing numerous clerical and secretarial services, providing assistance to other departments and special projects as requested, and preparing and filing misdemeanor cases with District Attorney's office, reviewing cases for investigators, and assisting in serving subpoenas.
• Maintains records and databases by updating and maintaining files and records, including training files, incoming cases and TCIC updates for the Police Department, creating and maintaining databases, obtaining and entering information into databases, compiling and preparing information for reports and researching for information in files and databases.
• Responds to customer inquiries regarding the reservations process and schedules reservations through the reservation software system as requested by the customer; coordinates staff support with the appropriate operations supervisor. Interacts with local youth sports organizations in scheduling field/facility usage, maintains schedule changes and subsequent invoicing of fees at season's end.

Job Requirements

Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• High School diploma or equivalent plus one (1) year of relevant work experience

Other combinations of education and experience may be considered.
Certification and Other Requirements

• Valid Class C Drivers License
• CPRO Certification within 90 days of employment

Overall Physical Strength Demands
Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Supplemental Information

Reading
Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Math
Basic - Ability to perform the four basic arithmetic operations. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.
Writing
Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Managerial
Receives directions: The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results with some discretion when making selections among a few, easily identifiable choices. Assignment is reviewed upon completion.
Supervisory / Organizational Control
No responsibility for the direction or supervision of others.
Complexity
Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action.
Interpersonal / Human Relations Skills
Discussion Frequent: From 21% to 50% of work time.
Why Work in Allen, TX? Nestled in the heart of Texas, the City of Allen stands as a beacon of community spirit and opportunity. Guided by a mission to achieve excellence in every facet of community management and service provision, the City of Allen fosters an environment where public confidence flourishes alongside the well-being of its citizens.
In Allen, the possibilities are endless, and the sense of community is unparalleled. Whether you're seeking a place to work, live, or play, Allen offers something for everyone. Join us and experience the warmth, diversity, and boundless opportunities that define the culture of the City of Allen, where we do Work That Matters.
But don't just take our word for it; check out the video below to hear from some of our current employees:
Health & Dental Insurance
The City of Allen offers a choice of two PPO Medical Plan options for full-time employees. Vision insurance is included through enrollment in either of these plans. Employees also have the option of participating in an indemnity Dental Plan. Coverage is available to all full-time employees and their dependents under these plans at group rates. Employee insurance coverage goes into effect the first day of the month following 30 days of employment.
Insurance Coverage
Basic Group Life Insurance and Accidental Death and Dismemberment protection is provided to eligible full-time employees in the amount of one time the annual salary up to a maximum of $250,000 for each benefit.
Long-Term Disability Insurance is provided at no cost to full-time employees.
The City of Allen also offers optional programs that include Short-Term Disability, Voluntary Supplemental Life, Dependent Life and Voluntary AD&D insurance group rates.
Flexible Spending Accounts
Participation in Flexible Spending Accounts through payroll deduction for Health Care and Dependent Care expenses is also available for full time employees.
Wellness Program
The City of Allen administers a wellness program for full-time employees which provides premium reimbursement for participation in various wellness programs throughout the year.
Workers Compensation
All employees are covered by workers compensation for injuries sustained in the line of duty.
Holidays
Employees receive nine paid holidays per year, including one personal day.
Vacation
Employees with less than ten years of service are eligible to earn 120 hours per year. Employees with ten or more years of service are eligible for 160 hours per year.
Sick Leave
Full-time employees on a 40-hour workweek shall accrue 4.62 hours towards sick leave per pay period. There is no limit to the amount of sick leave hours accrued.
Retirement
The City of Allen participates in the Texas Municipal Retirement System (TMRS): All full-time employees must participate in the Texas Municipal Retirement System. TMRS is a qualified tax deferred retirement plan under Section 401 of the IRS. Seven (7%) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions. The City of Allen also participates in Social Security.
Deferred Compensation
The City of Allen offers an optional deferred compensation 457 plan in which employees can contribute a portion of their salary, before taxes, to a retirement account.
Longevity
Employees who have been with the City of Allen at least a year receive $4 per month for every month worked.
01

In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application.Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "Incomplete", so please be thorough in answering the questions.Please indicate whether or not you accept these terms by checking the appropriate box below.

• Yes
• No

02

Are you legally authorized to work in the United States?

• Yes
• No

03

Are you currently employed by or have you worked for the City of Allen in the past?

• Yes
• No

04

Do you have a high school diploma or GED?

• Yes
• No

05

How many years of relevant experience do you have? Please note: All relevant experience must be listed on the application.

• 4 or more years
• 2 - 4 years
• 1 - 2 years
• Less than one year
• No experience

06

Do you have prior experience working for a golf course? Please note: All relevant experience needs to be listed on the application.

• Yes
• No

07

Do you currently hold a CPR for Professional Rescuers (CPRO) Certification?

• Yes
• No

08

I understand that if I do not currently hold a valid CPRO Certification, I must obtain it within three (3) months of hire.

• Yes
• No
• Not applicable

09

Do you have a current and valid Driver's License?

• Yes
• No

10

If you do not currently hold a valid Driver's License, are you able to obtain one prior to employment?

• Yes
• No
• Not applicable

Required Question