Position Summary:

Circle of Care St. Louis is actively looking for an Administrative Assistant to help streamline our day-to-day operations and support the productivity of our Chief Executive Officer and Board of Directors. The position includes responsibilities in general office support, scheduling, event and meeting facilitation, database management, social media and website maintenance, occasional coordination of volunteers, and light bookkeeping.

About Circle of Care St. Louis:

Circle of Care St. Louis is dedicated to building a supportive community for residents facing the challenges of aging, illness, and in-home care requirements. As we evolve and increase our outreach efforts, we require an enthusiastic and motivated individual to join our team. We stand at a pivotal moment of growth and engagement, aiming to impact the well-being of those we serve significantly.

Qualifications:

The Administrative Assistant should possess the following skills and qualifications:

*A minimum of 2 years in an administrative capacity. *Rigorous attention to detail. *Adept at multitasking and prioritizing tasks. *Clear communication skills – proficient in both written and verbal communication. *Adaptable to a fast-paced environment. *Ability to navigate multiple software platforms, such as Wix websites, donor databases like Kindful (or similar), Bill.com for payment processing, Adobe Acrobat, Google Workspaces, Microsoft Office, Zoom, Google Meet, Canva, LinkedIn, Facebook, Twitter, Instagram, and others. *Bilingual (English/Spanish) highly regarded. *Nonprofit work experience preferred. *A background in graphic design is a plus.

Duties:

*Arrange and track the Chief Executive Officer's daily calls and appointments. *Keep activity logs related to the CEO's meetings and outreach updated. *Handle routine email responses. *Maintain and extract reports from the donor database. *Facilitate thank-you notes and acknowledgments to donors from the CEO and/or Board members. *Compose and design digital newsletters and e-blasts. *Keep social media platforms updated with content approved by the CEO. *Ensure marketing materials are current and stocked for staff and board distribution. *Consistently update the organizational website with blog content and events schedule. *Design, conduct and analyze stakeholder surveys; present results to staff and Board. *Process the CEO's credit card receipts each month. *Handle payments for vendor invoices. *Process, deposit, and file checks from donations and payments. *Assist the bookkeeper and accountant with necessary documentation for monthly financials, tax filings, and audit preparations. *Prepare materials for board meetings and attend various committee sessions, including the recording of detailed meeting minutes. *Manage logistics for donor appreciation and fundraising events. *Organize our annual appeal mailing. *Oversee volunteer commitments for organizational events. *Undertake additional assignments as required.

Schedule:

This position is part-time, offering 20 to 30 hours of work per week, with the possibility of transitioning to full-time. The role requires flexibility for occasional evenings and weekends to support events and board/committee meetings and is based at the Circle of Care St. Louis office. Attendance at certain events and meetings is essential.

Please Note: Circle of Care St. Louis is committed to fostering a diverse and inclusive workforce. Older adults and adults with disabilities are strongly encouraged to apply. We are an equal-opportunity employer and believe in providing opportunities for all community members.

Available shifts and compensation: Available shifts all days except Sundays and Saturdays. Compensation is $15.00 - $18.00/hour.

About Circle of Care St. Louis: THANK YOU for your interest in Circle of Care, St. Louis! We are always looking for dedicated people to join our team as employees, volunteers, and interns. Please review our open positions below and apply today. Learn more about us at www.circleofcarestlouis.org.

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