Position Title: Project Manager, Center of Excellence for Tobacco-Free Recovery (CoE-TFR)

Reports To: Project Director, CoE-TFR

Employee Status: Full Time, Exempt

Location/Office: New York City preferred; may also be based in any of CAI's other offices: Albany, NY; Buffalo, NY; Atlanta, GA; Jackson, MS; Denver, CO, or Los Angeles, CA (CAI has a hybrid work schedule of working 2 days in the office and 3 days remote.) 

GENERAL STATEMENT OF RESPONSIBILITIES:

CAI’s Center of Excellence for Tobacco-Free Recovery is funded by SAMHSA and aims to increase the number of states, local governments, tribal communities, behavioral health (BH) organizations and administrators, primary care providers, clinicians, peers, families, and other stakeholders that receive training and technical assistance, resulting in reduced rates of tobacco use among individuals with mental health and/or substance use disorders (SUDs). The Project Manager reports to the CoE-TFR Project Director and provides day-to-day management of all project-related activities and acts as a liaison between core project partners, consultants, and vendors in facilitating the achievement of project’s goal and objectives.

MAJOR TASKS AND RESPONSIBILITIES (include, but are not limited to):

• Provide day-to-day management, working as part of a team of staff and consultants, to develop and ensure implementation of project strategy, workplan, evaluation and communications plan.
• Work with Project Director to manage and convene a national CoE-TFR Planning Committee, to develop and regularly update the National Strategic Plan. 
• In partnership with the project team, planning committee, and project partners, implement and manage strategy to recruit and select states to participate in national and state-specific Leadership Academies.
• Manage and coordinate processes to develop and produce materials that support facilitation of national and state-specific Learning Academies.
• Manage and coordinate planning and logistics for all national and state-specific Leadership Academies.
• Establish and implement systems to provide pro-active technical assistance to state teams in the development and implementation of their action plans
• Triage and work with identified project team members and consultants to address on-demand requests for technical assistance.
• Develop annual calendar of webinar training, and work with project team and subject matter experts (SMEs) to develop webinar content.
• Manage webinar planning, registration, and production using Zoom technology as well as CAI’s learning management systems.
• Working with the project team, and identified vendors, to establish and maintain CoE-TFR website. 
• Work with project team, consultants, and SMEs to develop resources (job aides, best-practice guides)
• Utilize project management database to support project team in monitoring and evaluation of key project milestones, deliverables, and to foster CQI.
• Manage the development and implementation of annual project Communications Plan. 
• Plan and facilitate regular meetings among the project team, consultants, and project partners.
• Prepare meeting documents and document meeting minutes. 
• Provide support to Project Director in monitoring budget expenditures and addressing funder reporting requirements. 
• Perform other duties as necessary/assigned.

MINIMUM EDUCATION, EXPERIENCE AND OTHER SKILLS REQUIRED:

• Master’s degree in public health, public administration, social work, or a related field or equivalent professional experience.
• At least 2-3 years of experience in tobacco control and/or behavioral health treatment settings
• At least five years of program management experience, including at least one year of supervisory experience.
• Ability to establish rapport and work productively and sensitively with diverse stakeholders, community members and partners
• Ability to identify and leverage existing resources to support achievement of initiative objectives.
• Has applied knowledge of principles and practices of providing social services to culturally diverse populations, addressing social determinants of health, and community mobilization. 
• Has applied knowledge of principles and practices associated with group facilitation, and the design and delivery of training and technical assistance.
• Demonstrated capacity to analyze administrative, personnel and organizational problems and identify appropriate solutions. 
• Ability to communicate effectively orally and in writing for professional and community audiences.
• Prepare and maintain minutes, reports and records.
• Knowledge of various word processing/computer programs, including Word, PowerPoint, Excel, etc.
• Team-player and self-starter.
• Ability to travel nationally several times annually, and work flexible hours including evenings and occasional weekends.

PHYSICAL DEMANDS:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Project Manager’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Project Manager’s job.

While performing the Project Manager’s responsibilities, the employee is required to talk and hear. This position requires the employee to be on-site at a CAI office. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision. 

This job description is intended to convey information essential to understanding the scope of the Project Manager’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.

Other Requirements

In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.) 

Compensation

The salary range for this position is $75,000- $80,000. CAI offers a generous benefits package including:

• Medical, dental and vision insurance
• Employee Assistance Program (EAP)
• Flexible spending Account (FSA)
• Dependent Care Account (DCA)
• Transit Reimbursement Account
• Life Insurance – company sponsored up to $50,000
• Long term disability (LTD)
• Short term disability (STD)
• 401K retirement plan after three (3) months of employment
• 401K company match of up to 3% of salary after the completion of one (1) year of service
• Semi-monthly payroll, the 15th and last day of each month
• Flexible and Hybrid work schedules
• Ability to work fully remotely up to 3 weeks each calendar year
• Vacation and Leave benefits:

• 11 Holidays per year
• 2 Personal days year
• 12 Sick days per year
• 10-15 Vacation days per year increasing after 4 years of service
• 1 Cancer Screening Day per year
• Bereavement Leave
• Jury Duty Leave

CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.