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Department:

• Accounting Department

Status:

• Part Time

Description:

Responsible for all accounts payable, including invoices, check requests, student refund requests, vendor credit memos, monthly contracts, etc.

Qualifications:

• Working knowledge of Microsoft Excel, Word, and Outlook.
• Understanding of basic accounting.
• Data entry skills.
• Analytic and problem-solving skills.
• Strong organizational skills, attention to detail, and accuracy. Will be working closely with due dates, invoice dates, departmental disbursement of invoices, and department and account coding.
• Time management skills with a proven ability to track and meet deadlines.
• Ability to prioritize tasks.
• Strong verbal and written communication skills when responding to vendors and internal departments.

Duties and Responsibilities

• Ensure all vendor accounts are paid on time.
• Process all payments through QuickBooks accounting system, including reviewing check requisitions submitted by employees for accuracy, addressing any errors on check requisitions, creating requisitions and spreadsheets, creating ACH files to send to the bank, printing and mailing out the checks, etc.
• Voiding checks and re-issuing checks as needed.
• Obtaining new vendor information and updating vendor records.
• Communicate with vendors and departments about orders and payments.
• Reconciling Credit Cards and Utilities