8 Business Development Executive Assistant Jobs in San Antonio, TX
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Children's Rehabilitation Institute of TeletonUSA
San Antonio, TX | Full Time
$80k-103k (estimate)
4 Months Ago
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Business Development Executive Assistant
$80k-103k (estimate)
Full Time
4 Months Ago
Children's Rehabilitation Institute of TeletonUSA is Hiring a Business Development Executive Assistant Near San Antonio, TX
SUMMARY OF RESPONSIBILITIES:
- Serves as project lead when assigned.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Receive and channel calls from the public when they have nothing to do with medical area.
- Receive and channel emails from the “Contact US” account
- Checks the collection area
- Responsible for the inventory of all promotional materials so that all employees have access to them
- Support all fundraising events
- Contributes to team effort by accomplishing related results as needed.
ESSENTIAL JOB FUNCTIONS:
- Enhances executive's effectiveness by providing information management support; representing the executive to others.
- Comply with HIPPA as this position may have access to protected health information in the clinical and financial records to conduct job duties.
JOB SPECIFICATIONS:
KNOWLEDGE/SKILLS/EXPERIENCE:
- A minimum of 3 years’ experience providing support at an executive level.
- Writing Skills, Reporting Skills, Verbal Communication, Attention to detail and accuracy.
- Supply Management, Equipment Maintenance.
- Scheduling, Microsoft Office Skills, Organizational and planning skills.
- Time Management, Presentation Skills.
- Travel Logistics, Judgment and decision-making ability.
- Confidentiality, Initiative.
- Problem analysis and problem-solving skills, Information gathering and monitoring skills.
- Knowledge of standard office administrative practices and procedures.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
EDUCATION/CERTIFICATIONS:
- Bachelor’s degree preferred but not required
GENERAL INFORMATION:
- Bilingual in Spanish preferred.
Job Summary
JOB TYPE
Full Time
SALARY
$80k-103k (estimate)
POST DATE
01/21/2024
EXPIRATION DATE
05/14/2024
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