4 Front Desk Administrative Assistant (FT) Jobs in Tucson, AZ
Child Family Resources is Hiring a Front Desk Administrative Assistant (FT) Near Tucson, AZ
Serves as the first point of contact for Child & Family Resources and provides administrative support. Handles the flow of people through the agency and ensures that all receptionist responsibilities are completed accurately and delivered in a timely manner. Reliable, consistent attendance is a requirement and essential function of this position.
SUMMARY OF ESSENTIAL JOB FUNCTIONS:
- Greets, welcomes, directs and announces visitors appropriately.
- Utilizes a multi-line phone system to answer, screen and forward incoming calls while providing basic information as needed.
- Sorts, opens and distributes daily mail and deliveries. Records all checks received in the check log.
- Maintains security by following procedures and controlling access (i.e., issue visitor badges, monitor logbook).
- Takes the outgoing mail to the post office at the close of business each day.
- Ensures lobby, copy area and office supply area are neat and organized.
- Updates lobby monitor daily including conference room and vehicle schedules.
- Provides administrative support to Human Resources, Marketing/Communications, Facilities and other program staff as needed.
- Orders office supplies and maintains inventory.
- Distributes IT equipment (i.e., cell phones, computers) to all agency staff.
- Coordinates the distribution of promotional items.
- Creates and updates department and agency documents and forms.
- Prepares facilities orientation packets and ensures all locations have an adequate supply.
- Updates the Intranet according to staff change forms and document change requests.
- Updates and maintains various lists, reports, calendars and schedules including emergency contact information, space allocations, floor plans, kitchen duty and sign in/out sheets.
- Assists staff with office equipment operation including the copy machine and postage meter.
- Submits monthly office equipment (copy machine, postage meter) reports to Accounting.
- Coordinates office equipment repair and maintenance.
- Maintains fleet vehicle check-in/out logs and makes vehicle reservations as needed.
- Orders letterhead, business cards, name badges and name plates for the entire agency.
- Maintains monthly safety documents for all locations.
- Coordinates front desk back-up coverage as needed.
- Serves as liaison with agency vendors.
- Maintains and coordinates conference room schedules and necessary paperwork with outside groups.
- Performs other duties as required including filing, photocopying, collating, faxing, etc..
- High school diploma or GED, and a minimum of two years relevant experience required.
- Bilingual (English/Spanish) required.
- Excellent organizational skills, detail oriented and ability to meet established deadlines while working in an environment of frequent interruptions.
- Strong interpersonal skills including ability to professionally and effectively interact with individuals at all professional levels including the general public, clients, vendors and staff.
- Proficient in Microsoft Office (i.e., Word, Excel, PowerPoint, etc.).
- Ability to work with minimal supervision, to be resourceful and proactive in dealing with issues that may arise.
- Excellent written and oral communication skills.
- Familiarity with standard office equipment.
- Ability to establish and maintain accurate records.
- Comply with all agency and program policies and procedures including confidentiality, employee conduct, computer usage and dress code.
- Meet program/department’s performance and productivity standards.
- Attend required agency and program/department meetings.
- Adhere to the schedule agreed upon with the supervisor.
- Follow and model CFR’s core values.
- Participate in PQI initiatives.
- Must be eligible and able to obtain a Level one fingerprint card.
- Must have a valid Arizona driver’s license, vehicle and meet agency liability insurance requirements.
- Sitting for extended periods of time daily; standing and walking short distances.
- Moderate twisting, bending, stooping and lifting up to 40 pounds in the performance of assigned duties.
- Ability to use a variety of office equipment and machines as referenced.
- Normal manual dexterity and eye-hand coordination required.
- Repeated hand-wrist movement required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
The nature of the position involves a fast-paced working environment with multitasking of many different duties and tasks. General daily priorities may change at a moment's notice and the position requires quick response time and flexibility.
Any offer of employment is contingent upon drug tests and fingerprint clearance.
Job Summary
Full Time
Preschool & Daycare
$34k-42k (estimate)
11/11/2023
05/15/2024
raskob.com
Tucson, AZ
<25
Preschool & Daycare
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The job skills required for Front Desk Administrative Assistant (FT) include Microsoft Office, Confidentiality, Coordination, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be a Front Desk Administrative Assistant (FT). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Front Desk Administrative Assistant (FT). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Front Desk Administrative Assistant (FT) positions, which can be used as a reference in future career path planning. As a Front Desk Administrative Assistant (FT), it can be promoted into senior positions as a Front Desk Clerk, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Administrative Assistant (FT). You can explore the career advancement for a Front Desk Administrative Assistant (FT) below and select your interested title to get hiring information.
If you are interested in becoming a Front Desk Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Desk Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Front Desk Administrative Assistant job description and responsibilities
They schedule and confirm appointments, direct incoming calls, and welcome visitors.
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You'll do scheduling and confirming appointments, meetings, and events.
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Schedule Appointments Front office assistants schedule appointments as requested.
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They perform a variety of clerical tasks, such as filing, copying, and organizing paperwork.
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They keep their work areas clean and neat at all times.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Front Desk Administrative Assistant jobs
An administrative assistant should know various project and task management tools, software programs and specialized technology specific to the field or business.
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Ability to observe business etiquette and maintain a professional appearance would give you advantage for this role.
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A successful administrative assistant will be able to execute all while keeping their composure.
02/18/2022: Portland, OR
Aside from the education requirements, which are more demanding for executive administrative assistants, administrative assistants usually focus on a department or work process.
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Admin assistants must be extremely organized to effectively juggle their many tasks.
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Step 3: View the best colleges and universities for Front Desk Administrative Assistant.
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