Description

About Chelsea Piers:
At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer unmatched facilities, excellent benefits, and proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences.

About the Opportunity:
Chelsea Piers is seeking to hire a full-time Office Administrator to join our Field House team in Chelsea. In this role, you will be responsible for a variety of administrative duties supporting the General Manager and Field House business. This role works closely with Sports Directors, Finance, Events Department, and People Operations.

As the Office Administrator, you will be expected to:

Main Office Administrative Duties

• Order, track, maintain, and organize inventory of office supplies and uniforms
• Answer general phone line when other representatives are busy
• Organize and track all accident reports
• Sort mail and paychecks for employees
• Monitor daily voicemails to respond or forward as appropriate
• Answer the General Manager’s phone when they are unavailable
• Serve as an additional Manager on Duty during peak times
• Assist with Front Desk and Batting Cage staff schedules
• Manage employee locker room including assigning and emptying lockers
• Work with hiring managers to schedule interviews and send offer letters
• Assist with onboarding of new employees
• Deposit checks for multiple departments
• Assist with Payroll duties

Data Entry

• Code and submit invoices for corporate credit card
• Collect and upload credit card receipts
• Send status reports on vendor invoices
• Send reminders for and track completion of: I-9 forms, CPR & First Aid Certificates, mandatory trainings, and quarterly reviews
• Register travel teams for leagues and events
• Monitor TeamSnap accounts for travel programs
• Upload event contracts into appropriate systems

Assist Scholarship Fund Director as a point of Contact for Chelsea Piers Scholarship Fund including

• Receive and log all applications
• Answer any parent questions regarding documents and deadlines
• Notify applicants of acceptance or denial

This is not a comprehensive list of responsibilities and can change at the discretion of the supervisor.

Qualifications

About You:
You are organized, professional, and eager to take on different tasks to learn about and support the Chelsea Piers Field House business. You are flexible and able to prioritize new tasks as they are assigned.

• Ability to multitask and adapt in a fast-paced environment
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Associate Degree minimum, Bachelor degree a plus
• Proficiency in Microsoft Office Suite, strong experience with Excel
• Experience with Daysmart, Zoho, Netsuite a plus
• Ability to lift 15 pounds at a time

This position is based at Chelsea Piers in New York, New York. Chelsea Piers is an Equal Opportunity Employer

Click here to learn more about our benefits.