JOB GOAL

Responsible for performing a variety of technical clerical work preparing and maintaining student attendance data and demographic statistics in an assigned school using a variety of computer databases and systems. This includes keying and auditing data to ensure accuracy of all student data required by the state and federal Department of Education (DOE) and the district.

Essential Duties & Responsibilities

NOTE: On-site attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITY

None.

MINIMUM REQUIREMENTS

Knowledge, Skills & abilities

• Ability to read and interpret documents including, but not limited to, safety rules, operations instructions, and procedure manuals
• Knowledge of and ability to execute advanced principles of office administration and systems, office technology, and workflow
• Knowledge of and ability to execute advanced office procedures, including filing systems, recordkeeping systems, business correspondence, and reporting formats
• Advanced knowledge of computer operating techniques related to administrative and financial recordkeeping, databases, text processing, reporting, and presentations
• Proficiency with all Microsoft 365 products as well as ERP (Lawson or similar system), and applicable HR information systems
• Ability to advance several simultaneous assignments, with close attention to schedules and deadlines
• Ability to work independently, with little direction exercising good judgment
• Ability to maintain confidentiality when working with confidential, privileged, and sensitive records, materials, and information
• Ability to perform basic mathematics functions and maintain accurate data records
• Strong problem solving and critical thinking skills
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
• Ability to establish and maintain collaborative working relationships with all stakeholders

Education, Training & Experience

• High School diploma
• 2 years of clerical experience with high competency in office software

OR

• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

Certificates, Licenses & Registrations

• N/A

Preferred qualifications

• Associate degree
• Experience working in a fast-paced urban school district or comparable governmental/public sector work