About Charge

This is an exciting time to join Charge because we are growing rapidly, providing our employees with ample opportunity for challenging projects and career development. We have earned our reputation as a leading provider of design, procurement, and construction services for the underground utility industry. We pride ourselves on our company culture, which emphasizes collaboration and an enthusiasm to solve our customers’ most challenging problems.

Job Summary:

We currently have a Contract Administrator position available in our Concord/Sacramento location, hybrid role.

At Charge, a Contract Administrator plays a fundamental role in supporting each phase of contract development. This includes administrative support in drafting, reviewing, negotiating, and researching to ensure the accuracy of agreements and contracts before final execution. The ideal candidate will be responsible for managing and overseeing the entire contract's lifecycle activities. Additionally, the Contract Administrator works closely with the Contracts Management Specialist by maintaining a reliable contract database, monitor contract spends, tracks expiration dates, and facilitates timely communication of contract terms. Overall, a Contract Administrator at Charge is a versatile administrator who excels in organization, problem-solving, and contract administration.

Duties/Responsibilities:

• Demonstrate and uphold Charge core values:
  • Actively embody the values of Be Safe, Be Collaborative, Be Trustworthy, Be Courageous, and Be Compassionate in all actions and interactions.
• Problem-solving and negotiation:
  • Coordinate & facilitate with internal stakeholders, legal counsel, and external customers to solve contract-related problems as they arise.
• Contract database, spend monitoring and tracking:
  • Sustain a reliable and accessible database of Master Service Agreements (MSAs) allowing stakeholder accessibility to all pertinent and relevant documentation.
  • Maintain a system to notify internal responsible parties of contract spend on a regular cadence.
  • Sustain a system to clearly identify contracts affected by a rebate program and partner with the accounting department to ensure the amounts are accurately tracked/updated throughout the year.
  • Monitor the spend of contracts and work proactively with clients and internal departments to facilitate the change order process when necessary.
  • Maintain a tracking system to monitor the expiration dates of each contract.
  • Collaborate with the accounting department to track committed costs for each contract.
• New customer intake and compliance:
  • Ensure that all new customers are tracked and go through the Charge new customer intake process.
  • Schedule discussions with new customers to ensure compliance with Charge requirements.
• Contract review and compliance:
  • Prepare contractual agreements for subcontractors with provided templates.
  • Distribute to all business departments contractual requirements (Contract Reference Guide).
  • Validate that contract terms and conditions adhere to company policies and all applicable federal and state regulations.
  • Clearly explain contract terminology in simple, everyday language to subcontractors, clients, internal teams, and other interested parties.
  • Self-monitor progress according to completion schedules to submit drafts and documents in a timely manner.
  • Proofread, edit, and fact-check legal documents for accuracy and consistency, adhering to provided style guides if available.
• Contract administration and support:
  • Support the recording and tracking of all contracts (Sub and Prime) in a centralized and orderly manner for all internal parties.
  • Support the requests of but not limited to Certificate of Insurances, Bonds, Nondisclosure agreements and claim investigations.
  • Provide support to Accounts Receivable in resolving contract-related issues.
• Assist with special projects as directed by the Contracts Management Specialist and/or Director Corporate Services.

Required Skills/Abilities:

• Exceptional organizational skills
• Knowledge of legally binding contractual language and terminology
• Willingness to work in a hybrid environment, both virtually and in an office setting
• Excellent interpersonal and communication skills
• Clear adherence to company policies and procurement rules and regulations
• Good organization skills and the ability to manage several projects simultaneously
• Ability to identify, analyze, and suggest solutions for problems, customer complaints, and client concerns
• Ability to work effectively individually and in a collaborative environment
• Analytical and critical thinking skills
• Prioritizes workload independently based on multiple department priorities and goals

Education and Experience:

• Utility industry experience
• Bachelor’s degree with a minimum of 3 years of prime/subcontract administration, accounting, or law experience or 5-7 years without related degree will be considered

Physical requirements:

• Must be able to lift up to 10lbs
• Work at a desk and on computer approximately 6-8 hours per day
• Perform with frequent interruptions and/or distractions
• Perform effectively under conditions of fluctuating workload
• Uses telephone and email to communicate with vendors, customers, and co-workers

Compensation: $66,000K – $75,000K Depending on experience.

• Compensation bonus potential, 100% paid full benefits for you and your family, generous paid time off, and an employer funded retirement plan. You must successfully pass a background and drug test prior to the start date.