The Maintenance Operations Assistant provides administrative and purchasing support to the Maintenance Manager.

Essential Functions:

• Perform a variety of administrative tasks in support of the Maintenance department to include maintaining calendars, scheduling appointments, preparing correspondence, meeting minutes, data entry and file maintenance.
• Prepare reports, spreadsheets, presentations and other miscellaneous documents or reports upon request.
• Answer and screen all telephone calls and receive visitors in a courteous, pleasant, and professional manner; handle or transfer calls to the correct party; take clear and accurate messages when necessary. When appropriate, handle telephone calls from inquiry to resolution of the issue presented.
• Negotiate with vendors and suppliers to obtain price quotes and order parts and materials for plant, truck and equipment repairs.
• Create purchase orders and add parts to parts catalog as needed.
• Set up Maintenance equipment rentals as requested.
• Effectively utilize the TMT inventory system and ensure that parts are maintained at optimum levels at all shops. Reconcile any inventory problems.
• Interact with company personnel and other business personnel to provide and obtain information for a wide variety of tasks in support of the Maintenance department.
• Other duties as assigned.

Non-Essential Functions:

• Fill in for colleagues as needed.
• Volunteer and participate in company events.

JOB SPECIFICATIONS

Work Environment:

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands:

• Lift a maximum weight of 35 lbs. and carry up to 35 lbs. on occasion.
• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.

ADDITIONAL QUALIFICATIONS

Experience:

• General administrative experience (2-year minimum).
• Experience with purchasing (preferred).

Special Skills:

• Written communication, verbal communication, and basic mathematical skills.
• Ability to use a computer, including Microsoft Office with a focus on Word and Excel.

• Excellent interpersonal skills.
• Able to exhibit a high level of confidentiality.

Certifications:

• N/A

Industry Related Experience or Skills:

• N/A

Education Required: High School

Preferred Education: N/A

Bilingual in Spanish Preferred: Yes