Chaffey College
Salary: $13,047.00 Monthly
Job Type: Management-Classified
Job Number: 22-23/00096
Location: Rancho Cucamonga, CA
Department: Business Services
Closing: 5/7/2023 11:59 PM Pacific
Position Description
Situated on the ancestral homeland of the Tongva Peoples, Chaffey College is one of the oldest community colleges in California and serves a variety of communities, workforce partners, and students. While other community colleges are often named after their geographic area, Chaffey College is named after local innovator, George Chaffey, who, among other things, implemented street lights in the city of Ontario. Like its namesake, we are known for an innovative culture, dynamic environment, and future-mindedness. We remain closely tied to our community and are seeking leaders who will join us in our quest to provide responsive and supportive programming to engage and improve the communities we serve. The entire campus community aspires to consistently fulfill the vision that Chaffey College "improves lives through education."
Chaffey College celebrates the diverse communities we serve. As a federally recognized Hispanic Serving Institution (HSI) Chaffey's student population includes over 62% identifying as Latinx, 17% White, 8% African-American/Black, 6% Asian, and smaller percentages of Filipino (2.8%), Native American (0.40%), Pacific Islander (0.30%), or decline to state (2.82%). Furthermore, 40% of our students are first-generation college students, and approximately 62% of students are eligible for some form of financial aid. The current student population identifies as 62% female and 36% male with smaller percentages who either decline to state or identify as non-binary. Approximately 5% of Chaffey's students utilize Disabled Programs and Services for support. To support the diverse needs of these populations and their intersections, the College has developed a variety of robust equity-driven efforts in and out of the classroom including the Center for Culture and Social Justice, Panther Care, Turning Point, Success Centers, GPS Centers, and BLOOM training.
Under direction of the Associate Superintendent, Business, Human Resources, and Information Services, plans, organizes, coordinates, and administers the operations of the District's fiscal programs including accounting/budgeting processes and controls, revenue and cash management, grant fiscal management, and financial planning and forecasting. The Executive Director oversees Accounting Services which includes accounts payable and payroll; Purchasing Services which includes warehouse, civic center, and rentals; and Auxiliary services which includes Campus Store and Dining Commons.
Responsibilities
Essential responsibilities and assignments include, but are not limited to the following:
Develops, organizes, and supervises the District's fiscal, accounting, purchasing, and auxiliary activities.
Plans, implements, updates, and coordinates policies and procedures; technical aspects of the area including deadlines for data submission; data collections and maintenance of records of expenditures and income for all funds of the District.
Develops, directs, implements, and oversees procedures required to maintain the District's fiscal condition, and insures production of timely and accurate fiscal reports as required by federal, state, and local agencies.
Develops, directs, implements, and oversees the planning, organization, and administration of Purchasing Services, including purchases and contracts for goods, general college services, rentals, and public works.
Develops, directs, implements, and oversees the planning, organization, and administration of Accounting Services including accounts payable and payroll,
Develops, directs, implements, and oversees the planning, organization, and administration of Auxiliary Services including Campus Stores and Dining Commons.
Participates in the development and implementation of the internal audit plan; participates in internal audits, special audits, individual and unannounced audits as directed by senior management or the Governing Board; participates in audits conducted by outside agencies such as independent external audits, bond performance audits, IRS audits and FTB audits as directed by senior management or the Governing Board. May provide work direction regarding audit processing as directed by senior management.
Supervises development and preparation of data and reports involving fiscal claims and reimbursement.
Oversees grant fiscal management.
Prepares budgeting/fund accounting board items, reviews district board items that have fiscal implications, and prepares Auxiliary Board agendas.
Oversees updates and maintenance of District fees.
Assists all departments with budget development and monitoring, and accounting issues.
Reviews and analyzes apportionments; assists in the development of financial planning and forecasting, secures financing, assists in the implementation of enrollment management strategies, and oversees cash flow.
Supervises the management and records of District funds.
Conducts performance evaluation of assigned staff.
Maintains records on contracts, bonded indebtedness and investments.
Serves as a collegial and responsive member of the Management Team; attend a variety of meetings to report on the financial stability of the College and to act as a strategic and operational partner with colleagues, supervisors, community members, public agencies, educational institutions, and brokers.
Maintains Liaison with County Treasurer's Office, Auditor Controller's Office, the San Bernardino County Superintendent of School's Office and the State Chancellor's Office.
Reviews and interprets technical accounting literature, pronouncements, regulations and other guidelines. Interprets, applies, communicates, and explains pertinent laws and/or District or other regulations, policies, and procedures, as appropriate.
Establishes and maintains effective relationships with a variety of faculty, staff, and administrators.
Through continued study and participation in professional organizations, maintains an understanding of current ideas, trends and practices pertaining to the areas of responsibility for this position.
Participate in local, regional and state activities to promote Chaffey Community College.
Participates in District sponsored in-service programs.
Carries out such other duties as may be assigned by the Associate Superintendent, Business, Human Resources, and Information Services or designee.
In the absence of the Associate Superintendent, Business, Human Resources, and Information Services may serve as the Chief Business Officer.
Qualifications
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university, with a minimum of a bachelor's degree or equivalent in finance, accounting, business (with an emphasis in accounting) or a related field.
Possession of an active CPA license.
Four (4) years of increasingly responsible business management experience, including two years of management experience in an educational entity with responsibility for accounting, budgeting, and/or auditing.
Knowledge of:
Generally accepted accounting principles (GAAP);
Applicable District policies and local, state and federal laws, codes and regulations;
Computerized financial systems;
Governmental accounting;
Public institutional accounting, payroll, and budgeting systems and management;
Budget planning;
Analytical skills necessary to draft budgets, and monitor expenses;
Effective oral and written communication;
Time management related to meeting numerous deadlines
Ability to:
Direct the activities of an assigned staff;
Establish cooperative communication with staff, administrators, faculty, and others contacted in the course of performing assigned duties;
Work independently with little direction;
Conduct financial research and analysis, identify trends and forecasting needs;
Oversee and evaluate a complex and diverse program of business functions;
Develop interpersonal and group relationships;
Select, train, supervise, evaluate, motivate and lead staff members;
Interpret regulations and codes related to fiscal processes and controls
Clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of a community college environment. MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge, and abilities.
DESIRABLE QUALIFICATIONS
A master's degree in business administration or related field.
Management experience in a community college.
Additional Information
APPLICATION PROCESS
Chaffey College utilizes an online electronic application system. The application can be accessed at https://www.schooljobs.com/careers/chaffey . The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:
Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.
Cover Letter
Resume
Professional Reference List (Include names, current addresses, phone numbers, and email addresses)
Copy of Transcripts (Transcripts must indicate degree earned/conferred- photocopies or computer printouts are acceptable. Transcripts of all degrees applicable to meeting the minimum qualifications for this position must be included. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. Official sealed transcripts will be required upon hire.) International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Educational requirements must be met on or before the closing date.
CONDITIONS OF EMPLOYMENT
This is a full-time, 12-month, management position, Level II, Range 32 of the Management Salary Schedule with starting salary of Step A, $13,047/month. Effective date of employment will be as soon as a successful candidate is selected and a mutually agreed upon date is determined.
Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job..
EXCEPTIONAL BENEFITS PACKAGE
Health care, dental program, and vision services for employees and eligible dependents; employee life insurance; sick leave; and retirement coverage through the Public Employees' Retirement System (PERS).
The Selection Process
A screening committee will conduct all minimum qualification appraisals as set forth on the announcement and reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are usually held on the Chaffey College campus and are conducted by an Interview Committee. Additional interviews may be required. Reasonable accommodations are provided to persons with disabilities. Should an applicant have a need for an accommodation due to a disability, the applicant should contact the Office of Human Resources. Travel costs related to an interview will be borne by the applicant.
About the College
The College
Established in 1883, Chaffey College is one of California's first colleges. Nestled in the foothills of the San Gabriel Mountains, Chaffey's Rancho Cucamonga, Fontana and Chino campus locations serve students from throughout the Inland Empire. A fully accredited two-year institution by the Western Association of Schools and Colleges, Chaffey College offers associate degrees and vocational and transfer programs in a wide variety of subjects. Most recently named one of the Top 10 community colleges in the nation by the Aspen Institute; Chaffey College remains committed to its mission of improving the lives of its students, faculty, and staff through education.
District
Serving throughout the diverse Inland Empire, Chaffey College provides services to the cities of Chino, Chino Hills, Fontana, Montclair, Ontario, Rancho Cucamonga, and Upland, reaching a population of more than 830,000. The District also recruits from some of the area's top high schools, accepting students from four surrounding districts; Chaffey Joint Union High School, Chino Unified School District, Fontana Unified School District, and the Upland Unified School District.
Curricula
Whether the goal is to transfer to a four-year institution or enter the workforce better prepared, Chaffey College provides its students with the opportunity to take a variety of applicable courses. From taking lower division and general education classes to learning career-technical skills, the college provides its students with the tools needed to succeed during their time at Chaffey and beyond.
To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/4012668/executive-director-business-services
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