We are looking for a responsible, part-time Executive Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Executive Administrative Assistant include providing support to our Owner, Foreman and Employees, assisting in daily office needs, managing our company’s general administrative activities and ensuring an efficient day-to-day operation of our office.

Hours will be between 8am-5pm, Monday-Friday, approximately 20 hrs/week, flexible in regards to specific work hours.

Minimum pay: STARTING at $18 per hour and hourly rate is based on experience

Responsibilities

• Organize and schedule appointments for the owner and business
• Write and distribute email, correspondence memos to customers and vendors
• Assist in the preparation of regularly scheduled reports including financial reports
• Develop and maintain a filing system electronically
• Order product supplies and materials and research new deals and suppliers
• Make and maintain contact lists
• Provide general support and information to potential and current customers via email and phone and to our sales room.
• Acts as an office manager with oversight of records management, payroll and quickbooks
• Act as a point of contact for internal and external clients
• Handles any and all requests and queries from owner and other employees.
• Assist management by managing calendars and making priority decisions to resolve schedule conflicts, monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports.
• Writes estimates with the assistance of the owner and invoices estimates in quickbooks.
• Handles marketing via social media and works with our website and marketing vendor.
• Managing owners schedule and calendar and jobs calendar.

Requirements

• Experience as an administrative assistant, virtual assistant or office admin assistant is preferred.
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, particularly computers and printers
• Proficiency in MS Office (MS Excel in particular)
• Proficiency in Quickbooks and Payroll and Google Workspace

Preferred Qualifications:

• Strong background in customer service
• Excellent written and oral communication skills
• Professional demeanor/presence, ability to work on sensitive and confidential matters effectively
• Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously
• Possess a high level of organization skills, with a strong focus on results and attention to detail
• Ability to work independently, think critically and provide proactive solutions with limited to no supervision'

'Benefit Conditions: NA - Only full-time employees eligible

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes

Typical end time:

• 5PM

Typical start time:

• 8AM

Work Remotely

• No - Onsite work required

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 15 – 25 per week

Schedule:

• 4 hour shift
• Choose your own hours
• Day shift
• Monday to Friday
• No weekends

Work Location: In person