Do you love technology and have an excellent ability to be organized? We are seeking a committed and knowledgeable Part-Time Administrative Assistant to provide aid to our Director of Training and maintain order within our organization. If you have expertise with Microsoft and Google Suite programs, especially Excel and Google Docs/Sheets, and impressive communication skills, please reach out to us!

Responsibilities:

Tracking Meeting Attendance: Ensure accurate attendance records for all company-wide meetings, training sessions and events

Agent One-on-Ones: Assist in coordinating and scheduling one-on-one meetings between agents and the Director of Training, ensuring timely communication and follow-ups

Creation of Zoom Meeting Invites: Prepare and send out Zoom meeting invitations for various training sessions and team events

Post-Meeting Follow-ups: Organize and disseminate relevant documents and information after meetings, ensuring all team members receive necessary updates

Coordinating Zillow and Realtor.com Team Activities: Collaborate with our real estate agents on behalf of our Director of Training to coordinate their activities on Zillow and Realtor.com teams maximizing our ROI and lead generation efforts

General Administrative Tasks: Assist in day-to-day administrative duties, including managing calendars, answering phones, and scheduling meetings

Qualifications:

Strong organizational skills and attention to detail are a MUST. The ability to handle multiple tasks efficiently and prioritize effectively is essential

Proficiency in Microsoft and Google Suite, with expertise in Excel and Google Sheets

Prior experience in real estate administration is a plus, but not required. However, a willingness to learn about the real estate industry is essential

A proactive and self-motivated attitude with the ability to take initiative and solve problems independently

Tech-savvy and quick to adapt to new software and tools

Reliable and punctual, with a strong sense of professionalism, and solve problems

About Company:

Ranked the #2 TOP Producing Century 21 Office out of 118 Century 21 Offices in all of the Northeast (CT, MA, RI, VT, NH, ME) based on Gross Commission Income. Century 21 Scala Group is an Award-Winning Real Estate Brokerage serving the community for over 40 years. We have 150 agents that are dedicated to delivering exceptional experiences to individuals, families, and businesses by delivering sound advice, outstanding service, and reliable results when it comes to any of their real estate needs.