Overview

Provides administrative, clerical and receptionist support to busy front desk and office staff in the Health Awareness Center/Novo Nordisk Diabetes Center. 

Duties include: Register participants in community wellness programs, check-in patients for appointments, answer phones, greet guests, order supplies, input information to class registration system, and other duties as assigned. Must have good customer relations skills, critical thinking skills and sense of ownership.

Work schedule is: Part time 30 hours/benefits eligible

Responsibilities

• Assembles and distributes class/event rosters on a daily basis.
• Upload classes & events in registration platform
• Schedules appointments through EPIC
• Confirms appointments for following day & pre-registers patients
• Check in and check out patients & attendees for education, classes and consults
• Orders office and medical supplies.
• Prepares contracts for classes-events
• Supports office staff with clerical duties.
• Takes appropriate payment and documents according to procedure.
• Handles all incoming telephone calls made to the department in an appropriate manner.
• Normal office environment. Frequent contact with the public. 
• Manages checks, credit cards, receipts, and cash on the daily basis. And prepares bank deposits. 
• Maintains all records and documentation to ensure compliance with AHA and ADA guidelines.
• Registers clients for HAC/NNDC programs and insures all information is correct.

Qualifications

Education:

• High School graduate or equivalency with additional training in secretarial skills.

Work Experience:

• Minimum of five years secretarial experience, preferably in health care.

Licenses and Certifications:

• None

Required Knowledge and Skills:

• Ability to type a minimum of 50 wpm.
• Shorthand or speed writing skills necessary in order to take minutes at meetings.
• Computer experience including advanced word processing, spreadsheets, presentations, organizational charts, and database management.
• Ability to use standard office machines including copiers, multi-line phones and facsimile machines.
• Strong writing ability with a working knowledge of proper grammar, spelling, punctuation and sentence structure.
• Knowledge of business math.
• Ability to handle multiple priorities and work independently with limited guidance required.
• Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.

About Us

CentraState Healthcare System, a partner of Atlantic Health System, is a fully accredited, not-for-profit, community-based health system that provides comprehensive health services in the central New Jersey region. In addition to offering a full range of leading-edge diagnostic and treatment options, CentraState serves as a valuable health partner focused on the latest ways to prevent disease, promote healthy behaviors, and help people of all ages live life well. Based in Freehold, CentraState is comprised of a 284-bed acute-care hospital, a vibrant health and wellness campus, three award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions offering primary care and specialty physician practices, along with access to outpatient services, such as lab and physical therapy. The system also offers a family medicine residency and geriatric fellowship training program in affiliation with Rutgers Robert Wood Johnson Medical School. Among its many honors and accreditations, CentraState is one of less than two percent of hospitals nationwide to earn Magnet® designation for nursing excellence four times and was designated a Great Place to Work-Certified™ Company by Great Place to Work® for the second consecutive year.

When you bring your talent to CentraState, you are joining a trailblazing healthcare facility, committed to providing high-quality, patient-focused care. Join us in making incredible strides in health care, and making a difference in our community. We believe in enriching the lives of our employees through work/life balance initiatives, tuition assistance, career advancement opportunities and much more.

Find out why our employees love their jobs and being part of the CentraState family!

What We Offer:

• Highly competitive compensation
• Excellent benefits package and rewards program
• 403(b) retirement plan with company match
• 401(a) retirement plan with employer contribution
• Life Insurance
• Tuition Reimbursement Program
• Profit Sharing Program
• Growth Opportunity and Workforce Development Initiatives
• Continuing Education / Onsite Training
• A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
• Concierge Services with Work & Family Benefits
• Magnet recognized healthcare facility