Location: Pella, IA Category: Office / Administrative Support Posted On: Wed Dec 20 2023 Job Description:
As a member of the TRIO Pre-College Program administrative team, the Student Record and Events Coordinator promotes and supports the learning experience of Central College Talent Search participants. This position is instrumental in managing the program's efforts to document student participation, plan student-centered events, and maintain communication between participants/families and the program.
Provide administrative support for the Pre-College TRIO Director, Assistant Director, and Advisors.
Serve as program administrative assistant; create a welcoming atmosphere
Manage office communications
Contact parents and participants as needed to maintain up to date student information or to communicate program information
Order and maintain office supplies
Establish and maintain computer programs and files
Attend and record minutes in staff meetings
Supervise work study students
Develop and maintain TS website through Central College platform and social media marketing presence for the program.
Maintain electronic and paper record systems including participant files in a manner consistent with federal, institutional, and program policy.
Event Coordination:
With the assistant director or relevant staff, plan events such as large group college visits, small group college visits, cultural experiences, and large group events for program participants
Coordinate transportation, meals, and accommodations if necessary
Serve as event chaperone when necessary
Manage TS Database.
Serve as communication liaison between data base provider and TS personnel
Input student data and perform data checks
Run monthly statistical reports to support program development and accountability
Run other reports to maintain up to date status of program objectives
Monitor progress of TS graduates through use of National Student Clearinghouse
Prepare annual performance report for the Assistant Director and Director for their review and submission to the US Department of Education
Provide support to the Assistant Director for selection of new program participants
Prepare application materials, arrange for translation of materials when appropriate
Process applications and review applicant information for income eligibility
Check files annually to ensure complete documentation to ensure preparation for potential audit
Maintain exemplary standards of confidentiality with respect to participant and project information
Job Requirements:
Bachelor's Degree
Minimum of one year of experience in education, student development, counseling, or related field
Must possess excellent interpersonal, organizational, and communication skills
Must have experience or demonstrated ability to work effectively with youth from diverse backgrounds
Driver's license required - this position requires regular travel to assigned target schools
Additional Information:
Central College is an equal opportunity employer and a drug/tobacco free workplace.
A post-offer employment background check will be conducted.