LOCATION: Centennial Corporate Office - Birmingham, Alabama * This is not a remote position *

POSITION/PURPOSE:

Provides administrative support to Corporate Marketing department in a variety of capacities. The Marketing Assistant shall concentrate his/her time on administrative duties aligned with Marketing goals and initiatives, and provide project support for meeting planning, budget, invoice / expense reporting, department correspondence, report generation, and assisting with the completion of assigned projects.

PRINCIPAL JOB RESPONSIBILITIES:

• Assist the SVP Marketing in the management of her schedule utilizing MS Outlook (planning / arranging events and meetings).
• Arrange complex and detailed travel plans as requested (airfare, hotels, car rentals, or other transportation). Create itineraries and compile documents for travel-related meetings.
• Write, design, and draft general correspondence, confidential correspondence, memos, charts, tables, and other complex documents. The individual edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
• Organize programs, events, meetings, and conferences by arranging facilities, caterers, and issuing information or invitations. Utilize time and resources efficiently.
• Work independently and within a team on special, nonrecurring, and ongoing projects. Act as a project manager for special projects at the request of the SVP.
• Process payments and maintain files for department budget.
• Prepare and submit expense reports, and process monthly invoices for department.
• Create and maintain files for property details, expense allocations, and other.
• Organize and prioritize large volume of incoming messages.
• Work cross-functionally with other personnel to accomplish organizational goals.
• Provide support to the SVP Marketing and Marketing Management Team.
• Perform other duties as assigned.

REQUIREMENTS:

• Expertise in MS Office Suite
• Prefer 3 years of experience (marketing or retail real estate a plus)
• Exceptional interpersonal skills. Individual must be able to professionally handle sensitive and confidential situations.
• Excellent written and oral communication skills, Must be able to interact and communicate effectively with individuals at all levels of the organization and external contacts.
• Must be extremely detail oriented with strong organizational skills,
• Ability to work comfortably and with poise in a fast-paced environment. Demonstrated ability to juggle multiple competing tasks while meeting required deadlines,
• Exceptional organizational skills a must. ,
• Occasional travel required for meetings and events,
• Strong service orientation - ability to interface with all business groups
• Solid analytical ability

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and /or move up to 30 pounds.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

EQUAL OPPORTUNITY EMPLOYER:

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.