Overview

“Together We Make Life Better”. Our quality engineering, sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

CDI Engineering Solutions is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries.

Position Summary

Project Secretary or Administrative Assistant will coordinate project activities to ensure the project is on schedule. Provides administrative and logistical support including meeting arrangement, progress tracking and documentation. May assist with preparation of reports. Required a broad working knowledge of departmental and company policies and practices. May be assigned in various functional areas of the company.

Responsibilities

Assist project manager and other project team members, handle correspondence, create presentations, etc.

Ability to handle and resolve issues that might arise.

Assist with office space, supplies, setting up desk for new employees, etc.

Supporting Project Manager(s) with daily tasks.

Coordinate and schedule meetings, conferences, etc. Ensure timely response to both internal and external email, communications, deadlines, etc.

Ensuring meeting minutes are accurately taken and distributed.

Assist with specific project needs such as but not limited to assisting new personnel, assisting with new hires, coordinating necessary safety training, etc.

Produce daily, weekly, monthly reports ensuring accuracy for Management.

Qualifications

Minimum of 8 years working as a Project Admin supporting Project Managers/Project Engineers/Discipline Manager, etc.

Must have previous Project Administrative experience in EPC/EPCM environment.

Advanced computer skills in Microsoft office and any other necessary software.

Ability to prioritize and work within strict time constraints.

Education Requirements

High school diploma and associate degree preferred.

EEO Statement

CDI Engineering Solutions, LLC (“CDI”) is an equal opportunity and affirmative action employer committed to promoting diversity, equity, and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

In compliance with federal law, all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal CDI offer letter through our onboarding system.

Fraud Alert

Please be aware that there have been instances of fraudulent job offers being made in the name of CDI by unauthorized individuals or organizations. We want to make it clear that CDI will never ask for any type of payment information during our interview process. Additionally, please note that all email communications from CDI will only come from our business email addresses, which end in '@cdicorp.com'. If you receive any suspicious job-related emails from any other domain, please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication, please contact us through our website.