3 Office Administrator Jobs in Rogers, AR
Caton Consulting, LLC is Hiring an Office Administrator Near Rogers, AR
Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator to join a Client's team in Rogers, AR. As an Office Administrator, you will be responsible for managing various administrative tasks, assist in coordinating office activities, supporting the Executive team with administrative tasks, and ensuring the smooth operation of the office.
This is a full-time position.
Duties:
- Contributes to company culture by exhibiting daily behaviors such as always looking your best, stepping outside of your comfort zone, and positively interacting with all internal and external clients/customers.
- Assists with directing office activities and functions to maintain efficiency and compliance with company and applicable Federal/State policies.
- Ensures all geopolitical regulatory licenses are maintained and updated
- Research and apply for regulatory licenses in additional states as required
- Submits security officer credentialing, fingerprinting and notifications of terminations to applicable credentialing agencies.
- Manages billing and payroll efforts for all company consultants
- Assists with property management activities such as building maintenance, communication with tenants, filing payment receipts and statements, paying invoices
- Creates and maintains Proposals and Scope of Work files and templates for all clients for efficient analysis and distribution. Including the onboarding of new clients with their proposals and SOW’s.
- Create, maintain and properly file client contracts and work to implement a Contract Management System.
- Manages vehicle inventory, location, maintenance, registration, insurance and eligible drivers list to ensure only authorized persons drive company and/or client vehicles.
- Prepares agendas, makes travel arrangements, and maintains calendars for the Executive team.
- Oversees telephone, email correspondence, mail distribution, check deposits, etc.
- Maintains office supplies inventory
- Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
- Supports company operations by maintaining applicable office systems.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments as approved by the Executive team.
- Operates as the backup for all accounting functions. Payroll, invoicing, credit card receipt reconciliation, etc. QuickBooks entries such as recording payments, categorizing expenses and issuing checks.
- Acts as liaison between software and IT support and the company for things such as email creation, hardware and software issues, supply ordering, etc.
- Manages the access control for the building doors and assesses the cleaning done by outside janitorial service
- Manages signing and sending of anniversary and birthday cards for employees.
- Performs other related duties as assigned.
Experience:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to prioritize tasks.
- Ability to function well in a high-paced and at times stressful environment.
- Basic understanding of how to operate standard business equipment.
- Proficient with Microsoft Office Suite with emphasis on Excel, Word and PowerPoint
We offer competitive pay based on experience.
If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Please submit your resume for consideration.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Relocate:
- Rogers, AR 72756: Relocate before starting work (Required)
Work Location: In person
Job Summary
Full Time
$106k-140k (estimate)
04/24/2024
08/20/2024
The job skills required for Office Administrator include Accounting, Time Management, Property Management, Life Insurance, Written Communication, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
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Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
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The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
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The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
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Must be proficient with technology (Google Drive, MS Office, etc.).
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To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
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Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
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Step 3: View the best colleges and universities for Office Administrator.
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