Position: Bookkeeper

Reports to: Pastor/Business Manager

Location: St. Francis Catholic Church

861 Wildwood Ln

Grapevine, TX. 76051

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary: Responsible for providing bookkeeping services for the parish. Performs routine bookkeeping functions under the direct supervision of the business manager and/or Pastor.

Principal Accountabilities:

• Helps to maintain the financial bookkeeping system for the parish including accounts payable and receivable ledgers and financial statements.
• Maintains bank accounts for the parish, including deposits, processing check requests assuring proper authorization for expenditures.
• Maintains reconciliation of Cash Receipt Books.
• Reconciles Petty Cash for the parish.
• Performs the payroll accrual reconciliation for the parish.
• Maintains vendor payment information. Prepares and mails yearly Forms 1099 and Form 1096.
• Completes month-end and year-end close processes. Record adjusting journal entries as necessary.
• Coordinate monthly electronic funds transfers to the Diocese for the parish.
• Reviews AR invoice from the Diocese for the parish. Reports any disputes on the AR Draft to the Diocese.
• Maintains bookkeeping skills and expertise by participating in diocesan-sponsored training, attending workshops and classes.
• Other duties as assigned.

Physical Requirements and/or Working Conditions: This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.

• This role routinely uses standard office equipment: calculator, computers, phones, photocopiers, filing cabinets, etc.
• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary, extending arms and reaching files stored in multiple levels on file shelves; climbing up a stepladder to access files.

• Database entry via computer keyboard that requires hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:

• Travel may be required to Diocesan Parishes and/or the Catholic Center.

Education and Experience Preferred:

• Accounting degree preferred, or an equivalent combination of education and experience.
• Previous bookkeeping experience required.

Knowledge and Skills Preferred:

• Knowledge of generally accepted accounting principles.
• Experience with SAGE Intacct Accounting system preferred.
• Ability to produce accurate and current parish financial data as requested by the pastor or business manager.
• Ability to use various computer software programs (Microsoft Office products). Ability to learn custom church software.
• Ability to use various office machines (copier, fax, phones, calculator, etc.) or ability to learn.
• Ability to meet deadlines and follow directives from pastor or business manager in a timely manner.
• Ability to honor and maintain confidentiality.

FLSA Designation: Non-Exempt

Job Grade: Occasional (up to 15 -18 hours per week with flexible hours)