Office Assistant Job Description Parish: Avon Catholic Community Represented by Holy Trinity Parish and St. Mary of the Immaculate Conception Parish, Avon, Ohio Diocese of Cleveland Position: Office Assistant Classification: Hourly - Non-Exempt - Full Time Supervisor: Executive Assistant and / or Pastor

Job Summary: The Office Assistant will mainly assist the Pastor’s Executive Assistant with daily tasks and will help to cultivate a pleasant environment in the Administration Offices. Directly responsible for producing the weekly parish bulletins, maintaining cemetery records, converting parish census database systems and other routine tasks as directed.

Essential Functions:

1. Assists visitors to the Administration Building while maintaining a professional image and may assist in answering the telephones when needed..

2. Produces the weekly parish bulletin for two different parishes which includes creatively producing information in a concise and appealing manner.

3. Receives, organizes and maintains all information that must be included in parish bulletins.

4. Maintains the records of the parish cemetery including the purchase of grave sites, producing deeds, updating maps and maintaining all necessary records in accordance with the State of Ohio and the Diocese of Cleveland.

5. Lead the implementation of new Parish Census Software which includes transferring data from old system to new, updating census information, implementing and introducing online giving platform and linking the religious education module.

6. Able to guide, troubleshoot and train others on new software system.

7. Assists with the maintenance of office copiers and assessing need for and ordering office supplies.

8. Ability to learn and maximize the use of new parish management software (proprietary program: Pushpay).

9. Work as a team member with Executive Assistant to accomplish daily and weekly tasks as they arise.

10. Participates as needed in special projects.

11. Acts as general secretary to Administrative Staff.

12. Assists with other agreed upon duties as requested by Executive Assistant and/or Pastor. Office Assistant Job Description Position Specification / Requirements Skills, Knowledge and/or Abilities

The ideal candidate is a multi-tasker, confident in a fast-paced environment, who loves people and can work with continuous interruptions and must have the following required skills:

• Self Motivated

• Poised

• Demonstrated skill in managing time

• Able to work with deadlines

• Display working knowledge of the liturgical calendar as it pertains to bulletin content

• Experience in or knowledge of parish life is a must

• Ability to think critically to resolve issues

• Good Communication skills

• Excellent Organization Skills

• Ability to keep detailed records

• Demonstrates highly ethical conduct

• Displays excellent hospitality and customer service

• Demonstrated and or proficient knowledge of data management systems

• Proficient in Microsoft Office (including Word and Excel), Publisher, Outlook, and knowledge of Google Suite is a must.

• Must have knowledge and understanding of the Catholic Faith

• Must be open to seeking out answers with a desire to learn new things Physical Requirements:

• Must be able to sit for prolonged periods at a desk and work on a computer

• Must be able to go up and down the stairs on a regular basis

• Must be able to lift 15 pounds at times.

This is a full time position with an immediate opening.

Submit resume to: Fr. Vincent Hawk, Pastor, Avon Catholic Community, 33601 Detroit Road, Avon, OH 44011