Senior Payroll Administrator and General Ledger Accountant
ABOUT CASTILLEJA
For over 100 years Castilleja's mission has been to educate motivated young women to become confident thinkers and compassionate leaders with a sense of purpose to effect change in the world. We believe in the power of women learning and leading and are excited that you are interested in joining us. If you are driven, motivated, and eager to make a difference, we would love to meet you!
Castilleja provides

• Generous time off - we offer 22 holidays a year plus 4 weeks vacation time!
• Exceptional benefits and compensation package including a retirement plan
• Free lunch every school day
• A work environment that inspires growth and learning

Job Summary:
The Senior Payroll Administrator and General Ledger Accountant will be a hands-on individual with proven skills responsible for processing semi-monthly payroll for approximately 200 employees performing day-to-day general ledger accounting functions as well. This position reports to the Director of Accounting and Finance.
RESPONSIBILITIES:
Payroll:

• Process bi-monthly payroll for 200 employees (approximately 25 non-exempt) using best practices
• Ensure accuracy of payroll taxes, benefits deductions, allocations, FSA and garnishment deductions
• Conduct payroll variance analysis
• Resolve any payroll errors and discrepancies while being able to record the corrections and recording payroll expenses and accruals to the general ledger in accordance with GAAP
• Review State and Federal quarterly returns
• Improve and document payroll policies and procedures
• Assist in the financial audit and lead the 403(b) audit
• Maintain and update holidays annually, earnings codes, and shift differentials.
• Perform employee benefit plan invoice reconciliations.
• Enter payroll and benefit journal entries into the general ledger.

Accounting:

• Implement, maintain, and adhere to internal controls and accounting procedures ensuring compliance with GAAP
• In-depth experience with reconciling month end balance sheet accounts
• Analyze and coordinate a variety of financial data, and report it in a useful and understandable manner
• Assist with month end close and compose journal entries with minimal supervision
• Produce journal entries and account reconciliations which include, but are not limited to, cash, prepaid expenses, payroll, and benefits/
• Prepare bank deposits
• Impromptu reporting and special projects, when requested

Requirements

• Excellent technical accounting skills with a detailed understanding of current US GAAP.
• Strong analytical, effective organizational and communication skills.
• Ability to work independently and collaboratively among business office and cross functional teams.
• Proficient with MS Office tools. Advanced MS Excel skills required.
• Attention to Detail - Ability to achieve thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
• Ability to work with large data files and numbers.
• Data Entry and Verification - Ability to accurately record, verify, audit and follow-up on data within specified time frames. Ability to arrange actions within rules and procedures.
• Prior payroll experience using ADP, Paylocity or Paycom (benefits administration is a plus)
• Assist with external audits by analyzing general ledger accounts; provide information to auditors.
• BA/BS or equivalent in Accounting, Finance or Economics, CPA a plus