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Business Affairs Manager

Toronto, ON | Full Time
7 Days Ago

Job Description

ABOUT The TEAM Companies:

The TEAM Companies, LLC (TTC) is a leading payroll, business affairs & technology provider to the advertising & entertainment industries in North America. We offer union & non-union payroll for actors, musicians, singers, crew, editors, visual effects artists and other craftspeople working on commercials, video games, online content, concert tours and in the music recording industry. TTC also provides technology products including a best in class online timecard and employee on-boarding system designed for the content production community. This is a great opportunity to join an industry segment leader & contribute directly to its impact in the advertising & entertainment communities it serves.

JOB SUMMARY:

TTC’s Business Affairs division is a fast-paced environment that provides Union and non-union Talent Business Affairs support as well as Production Business Management, Traffic and Network Clearance services to advertising agencies, media agencies, in-house agencies and production departments, PR firms, production companies and other creative partners to corporate advertisers The TEAM Companies’ BA division also is the liaison between TTC’s signatory companies and clients requiring signatory support. This position requires extensive experience in broadcast business affairs and talent payments, an excellent understanding of the ACTRA, UDA, SAG-AFTRA and AFM/CFM agreements and labor laws that impact the advertising industry.  Proficiency in Excel, excellent communication skills and ability to work directly with clients and personalities of all types is a must.

Client Management Responsibilities

  • Manage clients’ union or non-union talent related business matters: talent estimating, reporting and actualizing based on a thorough understanding of ACTRA, UDA, SAG-AFTRA and AFM/CFM agreements, as well as local tax and labor law considerations.
  • Opening, tracking, reconciling and closing jobs.
  • Estimating sessions and use.
  • Generate all necessary reports: casting specs, talent contracts, production reports, completion reports, talent advices, etc.
  • Review internal asset database for accuracy and reach out to clients regarding missing information and/or expirations.
  • Evaluate, manage and resolve union claims.
  • Responsible for meeting all client and union deadlines.
  • Consult and advise clients on talent jobs, union rules, labor regulations and best practices.
  • Manage scale and overscale negotiations and contracting.
  • Manage and negotiates rights and permission as requested by Client.
  • Proactively manage all account transition documentation.
  • Provide ongoing Client training for business affairs/talent payment processes and procedures.
  • Help cover immediate needs within the department if someone is out of the office.
  • Be available to clients for questions, concerns, follow-ups, etc.
  • Keep abreast of industry trends.

Staff/Internal Responsibilities

  • Troubleshoot new challenges with teammates in order to share experiences and create the best solutions for our clients.
  • Assist/guide on large projects that fall within area of expertise.
  • Maintains organized and accurate talent/commercial files.

New Business Responsibilities

  • Retention of clients through pro-active problem solving, respectful working relationships and responsive client service.
  • Expansion of client business into other areas of Business Affairs expertise (e.g., music licensing, business affairs, production services, etc.) through thorough exploration of the client’s business needs and providing additional services or resources for such.
  • Attend new business meetings as needed.
  • Help develop leads/research potential clients if needed.

Knowledge, Skills and Abilities:

  • Knowledge of Canadian Advertising Talent Agreements (ACTRA, UDA, CFM) and U.S. commercial union agreements (SAG-AFTRA, AFM).
  • Accuracy and efficiency with numerical data
  • Excellent oral and written communication skills in English; Bilingual (English/French) an asset.
  • Ability to communicate clearly and accurately with clients, colleagues, and staff.
  • Positive attitude and outstanding client service skills.
  • Professional interaction with colleagues, team members and other department staff as well as management and executives in a business office setting. Working collaboratively with team members to meet daily, monthly and quarterly, goals.
  • Superior PC Computer skills and ability and willingness to learn new and/or proprietary computer applications as required.
  • Organizational skills and attention to details.
  • Ability to establish priorities, work independently, and proceed with objectives without supervision.
  • Strong analytical skills.
  • Ability and willingness to learn on the job.

Additional Requirements:

  • Flexibility: willingness to perform a variety of tasks, often changing assignments on short notice.
  • Responsibility to the team, department and company for status and completion of tasks and assignments in accordance with instructions, standards and deadlines or established timeframes.
  • Ideal candidate should have growth mindset.
  • Ability to work extended hours, when needed.
  • Ability and willingness to stay current with industry standards and practices through self-education as well as attending seminars or other educational or training programs as requested or necessary
  • Analytical thinker who possesses a service mindset and a passion for delivering exceptional service support across a client's lifecycle.

Credentials, Experience:

  • Experience working with U.S. and Canadian performer unions (SAG-AFTRA, ACTRA, UDA AFM/CFM
  • Minimum of 5 years’ work experience in advertising or entertainment talent payroll.
  • University level business education or equivalent work experience.

Special Work Conditions             

  • Schedule must be flexible in order to accommodate client and business needs.
  • Sedentary - involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may occasionally require exerting up to 30 lbs. of force and/or a negligible amount of force to lift, carry, push, or pull. 

Please note: Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted.