Cascella & Sons Construction is a steadily growing full-service General Contracting firm based in Suffolk County, NY, specializing in mid to high-end remodeling and restoration work. We have been in business for just over 33 years now, priding ourselves on clear communication, dedication to the total customer experience and overall satisfaction of all of our clients. Our primary focus is on residential remodeling and light commercial construction. Due to our growth and development, we are seeking a team member with extensive administrative and bookkeeping knowledge and construction coordination experience to work within a team environment and provide genuinely exceptional client service.

Website: https://www.cascellaandsons.com

WE ARE LOOKING FOR A FULL CHARGE BOOKKEEPER

Cascella & Sons Construction is looking for a full charge bookkeeper to handle our growing construction and rental management businesses. In this role, the ideal candidate will have the ability to juggle several organizational tasks at once. Their responsibilities will include managing all aspects of general ledger, accounts receivable, and accounts payable, as well as handling payroll information, credit card statements, and cash flow for the construction and rental companies.

This job is extremely hands-on and detail-oriented, bearing much responsibility. The ideal fit will be a bookkeeper who is responsible and self-reliant. The ability to present information to owners and coworkers is critical, defining problems and solutions clearly and succinctly.

THIS ROLE IS IDEAL FOR SOMEONE WHO:

· is creative, focused, punctual, energetic, respectful, clean, well dressed, happy, open to new processes, and a good problem solver.

· has excellent listening and speaking skills, a can-do attitude, common sense, the ability to assess, repair, or prevent bad situations, at least five years of experience in the construction/office management industry, and a team player attitude who can support and assist other operations.

· works well with people in general, family-oriented, has excellent team leadership qualities, delegates responsibilities effectively, and is computer savvy.

JOB DESCRIPTION:

· Answer phone – Take clear notes and enter into CRM (Client Info/Intake Phone Calls/Leads)

· Gather information and Schedule appointments with Clients and Students for viewings

· Enter payables and cut checks

· Full cycle Accounts receivable, including preparation of invoices and maintaining customer, subcontractor, vendor & tenant records

· Accounts Payable including purchase orders and vendor records maintenance

· Multiple bank reconciliations for depository accounts

· Reconcile all balance sheet accounts: reviewing for input accuracy and prepare monthly reports and journal entries as needed

· General ledger maintenance

· Prepare and process weekly payroll

· Administration of quarterly business and payroll taxes

· Prepare monthly financial statements / Maintain required business documents

· Assistance with the annual budget and audit process

· New customer and vendor setup and maintenance

· Prepare customer statements, collections and discrepancies

· Prepare/review of all expense reports for accuracy and proper expense disclosure

· Perform other related duties as may be requested by Owners

· Manage Rental Properties (Billing, Invoicing & Payment Collection)

· Collect Rental Payments, Manage Leases and Contracts for all tenants

SKILLS, REQUIREMENTS, & QUALIFICATIONS NEEDED

• Five (5) years of professional accounting experience in a small business is A MUST.
• Expert-level knowledge of QuickBooks (Preferably contractors edition) is a plus.
• Excellent working knowledge of Microsoft Office Suite
• Strong understanding of banking processes and financial data analysis
• Working knowledge of accounting principles and local tax regulations and compliance reporting
• Experience in streamlining accounting processes
• Detail-oriented with a passion for accuracy, minimizing errors
• Excellent verbal and written communication skills
• Team player
• Willingness to go above and beyond the call of duty and assist owners and team when required

· Ability to prioritize and multi-task in a fast-paced work environment

· Highly organized and strong attention to detail

· Able to complete tasks accurately and timely with minimal supervision

· Thrives in a collaborative, team player office environment

· Ability to interface well with staff and external contacts of the authority

· Proven ability to maintain confidentiality

· Strong organizational skills

OBJECTIVES OF THIS ROLE

• Manage, track and ensure the accuracy of financial transactions and record keeping for both the construction and rental properties.
• Assist the owners in developing, implementing, and maintaining financial controls and guidelines
• Support our customer service, sales, operations, and sub-contractors
• Through continuous improvements and creative thinking, increase efficiency, accuracy and minimize errors in all accounting-related functions, specifically receivables, and payables

OVERALL RESPONSIBILITIES

• Report to the Owners.
• Maintain internal safeguards for revenue receipts, costs, team and organizational budgets, and actual expenditures
• Develop and enforce internal controls to maximize the protection of company assets, policies, procedures, and workflows
• Support the owners, in-house teams, outside sales, property manager, project manager, and outside sales & sub-contractors

SPECIFIC RESPONSIBILITIES

• Supervise all aspects of accounts payables and receivables, including but not limited to the following:
• Banking: Included but not limited to cash & check, as well as wire transfers, ACH, Deposits, etc. Bank reconciliation and maintaining checkbooks for the company’s divisions. Manage credit card bills (payment, reimbursement, reconciliation)
• Accounts Payable: Oversee and manage all the Company’s bills (monyhly/quarterly/yearly), including but not limited to vendors, subcontractors, marketing contracts (advertising, Google Ads, etc.), etc.
• Accounts Receivable: oversee construction and rental property receivables ensuring all payments are applied accurately and on-time
• Insurance: Oversee and manage all commercial, general, rental, and life insurance aspects and be the primary point of contact with brokers. Maintain valid sub-contractors' liability insurance records, including valid licenses, insurance certificates for subcontractors, certifications for managers, etc.
• Sales Commissions: Manage all commission calculations for in-house and outside sales reps. Oversee and streamline the manual process while ensuring minimal or no calculator errors.
• Sub-Contractors: Oversee and manage all bills submitted by outside contractors while ensuring the accuracy and integrity of data.
• Ensure that bills are posted to the correct job, and coordinate with subcontractors when/if errors occur or bills still need to be submitted.
• Pay sub-contractors according to the agreed-upon bi-weekly and or weeklypayment schedule.

ABOUT CASCELLA & SONS

Cascella & Sons handles a wide range of projects, including new homes, additions, dormers, and extensions, and specializes in high-end interior and exterior remodeling. We install windows, decking, stonework, siding, and roofing, as well as kitchens, bathrooms, and basements, to name a few. Our customers want the peace of mind that comes with knowing that their contractor runs a proper, high-quality operation. Clients also appreciate the fact that Cascella & Sons can translate unique ideas into functional projects that appeal to the well-informed homeowner. Our philosophy of keeping the client happy well after the sale may explain why over 60% of the company's business comes from repeat customers and referrals.

CASCELLA & SONS VISION STATEMENT

Operate with the utmost integrity and honesty with a willingness to serve, being a premier provider of high-quality construction services while delivering competitive and innovative solutions in our marketplace, and maintaining the highest quality customer service soaring beyond client expectations.

Salary: $25.00 - $35.00 per hour

Schedule: Monday to Friday

Work Location: Main Office

Typical start time: 9AM

Typical end time: 5PM

Company's website: www.cascellaandsons.com

Company's Facebook page: @Cascellaconstruction

Work Remotely: No

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: One location