POSITION SUMMARY:

As a part of Casa Grande Union High School District to provide access and excellence, Casa Grande Union High School District shares this?commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, Casa Grande Union High School District is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Business Services Manager is a supervisory level position relative to the district's central budgeting and accounting activities. Supervises and coordinates activities of employees engaged in calculating, posting, and verifying duties to obtain and record financial data for use in maintaining accounting and statistical records by performing the following.

QUALIFICATIONS:

• Bachelor's degree (B. S.) from four-year college or university in accounting or business preferred.
• At least two years related experience and/or training in public or private sector accounting; or equivalent combination of education and experience.
• IVP Fingerprint Clearance card is required.

DUTIES AND RESPONSIBILITIES:

• Oversees purchasing, accounts payable, & warehouse functions.
• Assisting the Business Services Director with budget, financial and certain human resources functions.
• Advises Business Services Director on business and financial questions.
• Prepares financial reports as required by county, state, and federal agencies; maintains record files pertinent to county and district.
• Maintains revolving fund account; prepares and posts revolving voucher on computer.
• Monitors and develops systems of internal control in areas of financial management and operations.
• Works directly with auditors during the annual school district audit to provide financial information requested.
• Audits and classifies invoices for payments; performs routine audits; makes routine verifications in accordance with established procedures; interprets and applies appropriate rules and regulations; answers questions regarding account balances.
• Monitors the recording of accounting transactions, verifies that receipts and disbursements are controlled and properly recorded; interprets financial data for proper recording, making journal entries as needed.
• Communicates and coordinates accounting policies, practices, and procedures with department and company managers and officials, vendors, reporting agencies, clients, customers, and the public.
• Provides comments and recommendations regarding work produced and work habits of subordinates as related to the accounting systems and procedures.
• Reviews GAAP and GASB guidelines and updates
• Prepare financial reports for grants.
• Prepares cafeteria reimbursement claim
• Responsible for business office in absence of Business Services Director.
• Responsible for supervision and training of accounting office staff; Deals with personnel problems and provides suggestions for improvement in techniques and systems.
• Manages subordinate supervisors in the Bookstore and Warehouse, and is responsible for the overall direction, coordination, and evaluation of these units.
• Works closely with Warehouse and Auxiliary operations to maintain compliance of U.S.F.R.
• Directly oversees subordinate employees in the Accounting department.
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities include planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Processes journal entries
• Submits direct deposit files to bank
• Bi-weekly State and Federal payroll tax reporting
• ASRS, ACR reporting
• Report Unemployment wages to Arizona Department of Economic Security
• 941 and A1 QTR Reporting
• Reconcile W2’s
• Reimbursement claims for CAVIT
• Process CTED Cost Report
• Process CTED Supplanting worksheet
• TSA Reporting
• Reconcile Capital Assets
• Import Bookstore Revenues
• Reconcile Bookstore Accounts
• Manage Bookstore Software (Intouch Receipting)
• Process flex account payment
• Assist with PAR approvals

SUPERVISORY RESPONSIBILITIES:

• Directly supervises employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include decisions related to selection, performance appraisal, discipline and salary?recommendations.?
• Build strong and empowered teams by providing direction, delegation, counsel, mentoring and expertise to individual team leads, while retaining overall responsibility and accountability for results.?
• Promote and encourage the development, training and promotion of staff members to assure the perpetuation of a professional and competent workforce.?

(These essential functions are not to be construed as an exhaustive statement of all duties performed. Employees will be required to perform other job related duties as required.)

KNOWLEDGE, SKILLS AND ABILITIES:

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in individual and group problem solving situations.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team environment; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Quality - Demonstrates accuracy and desire for thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality while being proactive.

• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works at moderate to accelerated pace.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines, adheres to OSHA regulations and guidelines; Reports potentially unsafe conditions; uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate personnel with an alternate plan.
• Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Mathematical Skills - Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
• Reasoning Ability - Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.
• Computer Skills - To perform this job successfully, an individual should be proficient in a Windows environment and have knowledge of Microsoft Office software such as Word, Excel, PowerPoint and Outlook. Should be knowledgeable in Accounting software; Contact Management systems; Database software; Internet software; Inventory software; Payroll systems; and Project Management software.
• Certificates, Licenses, Registrations - None
• Other Skills and Abilities - Knowledge and skill in generally accepted accounting methods and procedures. Knowledge of office management practices and procedures. Familiar with U.S.F.R. and ARS. Ability to organize, institute and maintain internal control procedures. Knowledge of budget development and budget control.

• Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.?

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The?employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may?occasionally push or lift up to 20 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as?to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception. 
 
LOCATION:

District Office

TRAVEL:

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.? 
 
This job description is subject to change at any time.

Updated: 02/2024