HireArt is helping Carta find a Receptionist to work onsite at our client's San Francisco office. As Receptionist, you’ll juggle several tasks at once while maintaining a customer service-oriented attitude, serving as the first impression for customers, vendors and visitors.
The ideal candidate has the focus and organizational skills needed to track/set appointments, manage scheduling changes and coordinate office communications.
As Receptionist, you will:

• Be the face of the headquarter office in San Francisco.
• Greet visitors/vendors in a professional and personable manner while notifying the appropriate stakeholders of guest arrival.
• Manage the requests of employees in a timely manner.
• Oversee the guest management system (Envoy)for all guests to sign in.
• Monitor the entrance badging platform and generate keycards for building and office access.
• Perform administrative duties as assigned by your supervisor and other senior office staff members.
• Maintain the office calendar and conference room schedule.
• Receive incoming packages and mail and route them efficiently.
• Learn office technology and remain up to date on its operation as technology changes.
• Keep the reception area, guest areas and conference rooms orderly.
• Assist with event planning and execution both on-site and off-site.
• Partner with senior office staff to support with in office responsibilities as needed.
• High School Diploma
• Proficiency in GSuite, Microsoft Office, Slack (or equivalent), and other office applications
• Highly developed written and verbal communication skills
• Able to communicate effectively with a wide range of people
• Previous experience in administration, front desk or customer facing roles is a plus

Commitment: This is a full-time (40 hours per week), ongoing contract opportunity, staffed via HireArt. This role is onsite and available to candidates based in San Francisco, CA.
HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.