Assistant to the Vice President - Marketing and Communications
Salary:Commensurate with experience
Benefits:Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents.Details at www.duq.edu/benefits
Location:Marketing and Communications
Position Status:Full-time
Hours:Varied
Position Number:234712/10-943
FLSA Status:Exempt
POSITIONSUMMARY:
TheAssistant to the Vice President supports the Vice President in logisticalmatters necessary to run the division and to interact with fellow Cabinet-leveloffices. In addition to managing the VP's calendar and some routinecorrespondence, the Assistant to the VP ensures timely collection and reportingof relevant data to support the Division of Marketing and Communications (DMC)strategic plan and supports general office operations. The Assistant to the VPpostion requires strong organizational and communication skills and handles ahigh degree of confidential, sensitive information and must exercisediscretion, sound judgment and solid decision-making.
DUTIESAND RESPONSIBILITIES:
Manages the VP's calendar; drafts, edist and issues officialcorrespondence; assembles meeting agendas and produces meeting minutes andreports; plan divisional events; and manage division messaging.
Oversees the maintenance of a divisionaldata bank, taking direction from DMC Leadership Team managers. Ensureconsistency of terms and tagging, timely updating, and pertinent report-outs.
Maintains records for and track sick, FMLAand vacation leave for the division and assist with payroll.
Proofreads DU Times,Official Communications, and select media advisories.
Route callsand inquiries.
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor's degree in communications, marketing, business, English or relatedfield from an accredited institution and minimum of 5 years' experience in asimilar professional or executive assistant role.
Strong MS Office Suiteskills are required, and some CMS experience desired.
Excellent communicationskills (written and verbal) required.
Experience operating withthe highest level of confidentiality at all times and strong working experiencewith calendar management, travel arrangements, meeting preparation andlogistics.
Experience interacting withexecutive leadership, particularly in an academic or knowledge-richenvironment, highly desired.
Experience with MicrosoftTeams or another collaborative virtual workspace software is required.
Preferredqualifications:
Experiencesupporting C-level preferred.
A preference for proofingand editorial experience.
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:
Excellentcalendar management and event/meeting planning skills required.
Excellentwritten and oral communication skills required, with an emphasis on diplomacyand tact.
Excellentability to maintain confidentiality.
Strongcollaboration, interpersonal communication, and problem- solving skillsrequired.

Strong dataentry, management, and reporting skills required.
Strong ability to synthesize and prioritize information andtasks for leadership desired.
Proficiency with CMS software desired.
Knowledge of marketing and communications office trendspreferred.
Commitment to theUniversity's values of diversity, equity and inclusion, and recognition of theimportance of treating each individual with dignity and respect consistent withthe University's Mission.Demonstratedexperience with, and understanding of, the broad diversity of the Universitycommunity (students, faculty, staff and others).
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University.Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting http://www.duq.edu/about/mission-and-identity/mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit.Duquesne University is Catholic inmission and ecumenical in spirit.Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.234