The Document Control Administrator is responsible for managing the flow of project documentation. Primarily ensuring that documents are properly received, logged, reviewed, approved, distributed, and archived. The job is to establish and maintain a system for managing documents, ensuring that documents are easily accessible and controlled.

The specific responsibilities of the Document Control Administrator may vary depending on the project, but generally include the following items:

• Support Management in creating Electronic Document Management System (EDMS)
• Establish and maintain document control procedures and processes, including document numbering, revision control, and storage.
• Receive and review of incoming transmittal accuracy. Log incoming and outgoing documentation within the EDMS.
• Manage the distribution of documents to internal and external stakeholders in accordance with project communication plan.
• Ensure that document feedback is received from internal stakeholders and communicated to the document originator where applicable.
• Archive and store documents electronically in accordance with company policies and procedures.
• Convert any paper documents into digital format by scanning.
• Ensure documents are easily accessible and searchable, using EDMS.
• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
• Monitor due dates for project documentation and produce exception reports on late documentation for Project Management review.
• Manage the flow of correspondence in and out of the company through proper transmittals. Ensure outgoing documents are correct revision, comply with communication plan, protecting confidential and proprietary information.
• Contribute to compilation of project record documentation and archiving.
• Create standard templates for communication of documentation and digital records.
• Collaborate and communication with project team members.
• Undertake other documentation related tasks as required in support of the project.

Requirements

• 5-10 years’ experience in document control environment preferred.
• Experience within Engineering environment.
• Experience in EDMS development and implementation.
• Fluent English, verbal and written.