On-site Homeowners Association Manager

· 319-unit San Diego homeowners association

· Casual office environment

· Prior experience in property management required.

· Flexible office hours

· Hybrid schedule (in-office/remote)

· 32- 40 hours/week

· Responsible for handling all aspects of association management pertaining to the maintenance and administration of the complex.

· Open for immediate start.

Job responsibilities include:

Accounting:

· Accounts receivable/payable

· Bank deposits

· Process weekly payroll for 8-9 employees

· Process 1099 forms

· Follow procedure for delinquent accounts

· Monthly reconciliation of financial statements

· Assist Board with the preparation of the Annual Budget

· Organize and prepare information for the Reserve Study

· Prepare information necessary for the Annual Financial Review

· Ensure that federal and state tax returns are filed on time and that taxes are paid when due

· Track the Certificate of Deposits with the Reserve Account for maturation dates

· Keeping and maintaining all association financial records

· Maintain the ACH files with the association’s financial institution

Personnel:

· Supervise Property Inspector

· Maintain Employee Files

· File necessary employee information with the state of California

Administration/Management

· Maintain and organize all association records

· Respond to all telephone calls and emails from homeowners

· Assist homeowners/residents with concerns and complaints

· Enforcement of the governing documents

· Maintain files for violations/hearings and follow-up

· Prepare Board packets for Board meetings

· Attend Board meetings.

· Process Architectural Change Requests

· Solicit proposals for services as directed by the Board

· Work and coordinate with vendors/contractors for the duration of projects

· Administrate capital improvement projects

· Prepare work orders for repairs, clean-up and maintenance

· Distribute required membership communications adhering to the time deadlines

· Keep up-to-date with new legislation

· Organize the Annual Meeting

Escrows/Loan Documents

· Complete escrow demand statements and update as necessary throughout escrow

· Transfer procedure to new owners/welcome packet to new owners

· Complete lender certifications

Insurance:

· Maintain blanket fire/hazard/liability insurance coverage

· Maintain Directors and Officers insurance coverage

· Maintain Fidelity Bond coverage

· Maintain commercial auto coverage

· Maintain workers’ compensation insurance

· Meet with the Premium Auditor annual for workers’ compensation audit

· Handle insurance and workers’ compensation claims

Salary range- $68,000 to $80,000 commensurate with experience.

Please submit cover letter (optional) and CV to: kim@cschoa.org.

Job Type: Full-time

Pay: $68,000.00 - $80,000.00 per year

Benefits:

• Flexible schedule
• Professional development assistance

Experience level:

• 3 years

Schedule:

• Monday to Friday
• Weekends & holidays off

Experience:

• Customer service: 2 years (Preferred)
• Property Management: 3 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• San Diego, CA 92119 (Required)

Ability to Relocate:

• San Diego, CA 92119: Relocate before starting work (Required)

Work Location: Hybrid remote in San Diego, CA 92119