Overview

Under the direction of the Manager of Accounting, supports and manages the reconciliation of client invoices. Performs quality control activities to ensure accurate and timely posting, reporting, and reconciliation of financial data; both for general ledger posting and for client financial reporting. Ensures comprehensive financial management/administration and oversees monthly financial closing. Participates in the construction, the automation, and development/review of financial reports delivered to clients. Maintains and ensures integrity and fiduciary accountability. Provides recommendations for implementing process improvements, creating workflow efficiencies, and cost savings techniques.

Responsibilities

• Prepares and generates high volume weekly & daily invoices for relocation services. This may include household goods (HHGs), rental, appraisal, and self haul move expenses. Performs quality control activities to ensure accuracy, reporting integrity, and adherence with contractual requirements.
• Uses financial data generated from operating system to prepare weekly reports for review and approval. Maintains data backups for archiving, auditing, performance evaluation, and reporting.
• Conducts data management and enters large volumes of 3rd party invoices to ensure timely and accurate payment of supplier invoices.
• Performs weekly check runs for the expense management team.
• Generates weekly A/R aging reports for designated clients to ensure timely payment, collection, and reconciliation of transactions.

• Prepares and generates weekly invoices for large client subsidiaries and international locations.
• Assists relocation, expense management, and client relations teams (Denver, Bentonville, Sterling and Canada) with the implementation and continuous improvement of A/P, A/R and reporting services.
• Prepares and processes daily ACH’s for the expense management team.

Analysis

• Assists the senior management team with various analysis, reconciliation, and quality control projects.
• Prepares annual, quarterly, monthly and daily budget analysis.
• Assists the Director of Financial Services with departmental benchmarking projects and data analysis.
• Develop reporting, processes and procedures that ensure measurable productivity while improving profitability.

Accounts Receivable (A/R)

• Responsible for A/R tasks, re-rating, and generating invoices to clients for services rendered.
• Generates acquisition fee billing invoices for government client based on fee contracts, as well as obtaining and reviewing required documents for accuracy, quality control, and financial backup.
• Generates HHG invoices for transferees and updates information provided by clients.
• Assists with gathering, preparation of backup, and documents for outstanding invoices.
• Continuously updating A/R information into the accounting system.
• Accurately updates and inputs receipt of payment.
• Posts journal entries into QuickBooks (QB) – including client payments – submits wire transfer requests – codes different GL account debits & credits into QB.
• Assists with aging A/R and provides clients with necessary information (invoices, documents, etc.,) to ensure collection of payments.
• Prepares monthly A/R invoices by printing batch & gathering back up for management approval.
• Re-rates HHGs supplier bills for accounting system data entry.

Accounts Payable (A/P)

• Responsible for A/R tasks, corporate & government 3rd party billing, expense management, broker and employee reimbursements.
• Enters checks into QB for paying bills and tracks outstanding checks.
• Includes A/P support documents for approval of payments by the Director of Finance and Corporate Controller signature(s).
• Enters employee expense reimbursement data into the accounting system to ensure timely refunds.
• Responsible for maintaining, organizing and continuously updating documentation and information for timely A/P processing – government and corporate.
• Continuously maintains information and updates mortgage payments, property insurance payments, property tax payments, and utility expenses.

Qualifications

• Bachelor’s degree (or equivalent experience) plus 3 years in Accounting
• Experience with general ledger (G/L) accounting
• Experience in Accounts Receivable
• Strong analytical and computer skills, specifically Microsoft Excel

About

CapRelo is a technology-driven company focused on delivering best in class relocation and assignment services on a global platform. Our goal is to make the relocation process easy for everyone involved. Our employees simplify and streamline the complexities of relocation through capabilities like move management services, home sale and purchase, property management, destination services, expense administration, and consultation on domestic and international relocation policies. At CapRelo, we strive to attract the best and the brightest who will bring their unique abilities and help take our company to the next level. If you are looking for an organization where you can use your talents and have a real impact on company performance – you’ve come to the right place.

Benefits

• In addition to comprehensive medical, dental, and vision insurance, CapRelo offers:
• World-class retirement savings programs including Company-funded profit sharing and safe harbor 401(k)
• Recruitment and customer referral bonuses
• Company-paid life insurance and accidental death benefits
• Voluntary protection programs for employees and their families
• Service recognition programs
• Safety & performance bonuses
• Tuition reimbursement and student loan repayment assistance
• Discounted membership @ Gold’s Gyms (corporate locations) nationwide
• Global employee wellness programs and Employee Assistance Program (EAP) for employees and their families
• Medical and Dependent Care Flexible Spending Accounts (FSAs)
• Health Savings Account (HSA) with employer matching contribution​Equal Opportunity/Affirmative Action Employer