Skills Required:

• Bilingual- Spanish/English speaking
• Outstanding multitasking skills to meet overlapping deadlines.
• Strong written and verbal communication skills
• Superior Organizational skills
• Self-motivated and interpersonal skills
• Possess extreme attention to detail

POSITION SUMMARY

The Payroll and HR Specialist’s primary duty is to analyze, audit, reconcile and resolve complex payroll, tax, and employee issues. Ensures payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and federal, state and IRS regulations. This position is often exposed to all human resources procedures and assists with tasks throughout all areas of the HR. In addition to recruiting and placing new employees, this position assists with guiding employees through various human resource processes and answering any questions employees may have about policies.

The Payroll and HR Specialist will be responsible for administering benefits and handling any problems or questions. The position also has an active role in ensuring all human resource functions are complying with local, state and federal regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Perform general payroll processes and prepare and submit certified payroll reports for Davis Bacon jobs as well as assist with job set up and other compliance matters.
• Coordinate weekly payroll and time-sheet entries; review payroll reports, research discrepancies, and make / request corrections as needed.
• Manage and reconcile all payroll tax payments. Process and file all local, state and federal tax deposits and reports.
• Ensure compliance with relevant wage and hour laws.
• Process and monitor garnishment and support orders and ensure timely payment to garnishment organizations and court systems.
• Maintain, reconcile and document all payroll records.,
• Respond to employee inquiries regarding payroll issues or concerns.
• Process, record and monitor employee vacation and other similar timely requests like FMLA, leave of absence, lay off status, sick leave, etc.
• Assist with all internal and external HR related manners.
• Specialized knowledge of State and Federal laws/regulations.
• Participate in developing organizational guidelines and company procedures.
• Coordinate employee hiring, on-boarding and assist with performance management.
• Assist with the recruitment/hiring process by posting jobs, identifying top candidates, conducting screening interviews, reference checks, and issuing employment offer letters.
• Manage general company benefits in addition to vacation, sick leave, cobra, etc..
• Assist with internal and external audits.
• Handles and attends unemployment claims/hearings and manage worker comp cases.
• Build and develop trusting relationships with current customers and seek to identify opportunities to grow our customer base and build positive relationships.
• Other job related tasks as assigned.

EDUCATION, QUALIFICATIONS, AND/OR EXPERIENCE (Include necessary licenses and specialized training.).

• Bachelor’s Degree from a four-year college or university desired; 3/5 years of experience managing payroll and seven or more years in an HR function; or equivalent combination of education and experience.
• Two to three (2-3) years in a payroll position and three (3 ) plus years in a Human Resource role.
• Previous experience with certified payroll processes/Construction or similar industry preferred
• Experience handling sensitive and confidential data
• Ability to adjust to changing priorities in a fast-paced environment
• Demonstrated proficiency with Microsoft Office products

• Ability to learn a new software

PHYSICAL DEMANDS AND WORK ENVIRONMENTAL FACTORS (The factors described here are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job. The environmental factors described are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk and hear. Occasional standing and walking is required. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually moderate.