Job No: 524461
Work type: Staff
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)Job Summary:
Under the general supervision of the Associate Registrar, the incumbent, as part of a team of Transfer and Graduation Counselors, will provide/maintain the critical advising tools that are essential to faculty and professional advisors in guiding students to graduation. This is accomplished through transfer course articulation, production of degree audits (PAWS), processing of course substitutions/waivers, review of concurrent enrollment requests and subsequent record updates, and the production of graduation checks. The incumbent will also meet with students (in-person or virtually) to answer questions about PAWS, graduation checks, and degree requirements. This particular position will also be responsible for pre- and post-admission evaluation of records for students in degree programs offered through the College of Extended and Global Education.
Major duties and responsibilities
Process PAWS (degree audits) for incoming undergraduate students (transfer/freshmen) in online and emerging programs

• Review and articulate all transfer work
• Review, determine course equivalencies/applicability, and enter in the uAchieve institution
• articulation tables
• Send course descriptions to academic chairs for course equivalency and applicability - then enter in uAchieve institution articulation tables
• Analyze PAWS to ensure that courses are falling into the appropriate categories and that students are receiving optimal credit

Process Graduation Checks for UGRD and GRAD students in online and emerging programs

• Review and summarize remaining requirements for degree completion
• Alert students of any possible issues and potential solutions

TGC Specialty: Online and Emerging Programs

• Provide pre-admission analysis/PAWS for offices that need to determine student admission eligibility for specific online and emerging programs.

Meet with students in online and emerging programs regarding policies and procedures, PAWS literacy, graduation check literacy, and any other questions that students may have regarding their records. Answer policy and procedure questions via phone/email from students, faculty, and staff.
Process course substitutions for students in online and emerging programs

• Process course substitutions submitted by academic chairs and staff via Exceptions from the Audit (EFA), email, and paper
• Programmatically and manually enter in the uAchieve client
• Process both before and after graduation checks are produced
• Process concurrent enrollment requests for students in online and emerging programs
• Process requests from students who wish to take a course at an institution with which we have articulation agreements in order to meet graduation requirements
• Review the student's PAWS to ensure that the course request is equivalent and applicable, i.e. benefits the student
• Consider Title 5 and graduation requirements in order to prevent the application of more transfer coursework than permitted - and that all minimum degree and residency requirements are met
• Process transcript updates for students in online and emerging programs
• Update a student's record and PAWS with coursework that has been approved by concurrent enrollment request
• Under direct supervision, review and subsequently graduate eligible undergraduate and postbaccalaureate students in online and emerging programs
• Manually review undergraduates who are not programmatically graduated
• Manually review all postbaccalaureate students
• Other duties as assigned
• Perform the above duties for UGRD and GRAD students who are not associated with online and emerging programs.

Minimum Qualifications: Required Education and Experience

• Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience.

Required Qualifications

• Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.
• Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned.

Compensation and Benefits:
Anticipated Hiring Range: $4610 per month
Classification Salary Range: $4610 - $6,556 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Exempt/Probationary
Schedule: Monday - Friday 8:00a - 5:00p
The application deadline is March 7, 2023.
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
COVID-19 Vaccination
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act