Job No: 533007
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:
The Talent Acquisition Specialist plays a key role in the identification, attraction, and selection of top talent for California State University, San Bernardino. Reporting to the Talent Acquisition Manager or other MPP personnel, the Talent Acquisition Specialist provides support as a consultant to the hiring manager and the search committee to ensure the attraction and selection of a broad and diverse pool of qualified candidates for staff and as needed support to management positions. The ideal candidate will have a demonstrated ability to successfully own numerous recruitments across a varying divisions/departments from beginning to end, have excellent written and oral communication skills and have demonstrated experience and a track record of successfully recruiting and onboarding employees. The incumbent must be able to work in a fast-paced, growth environment, have the motivation to deliver excellent service, eagerness to provide a great experience, and have interest in learning about other HR functional areas that impact Talent Acquisition. The Talent Acquisition Specialist is detailed oriented and driven to contribute to the University's growth and success. As a primary point of contact for new employees, the Talent Acquisition Specialist will have the opportunity to demonstrate the University's core values and its commitment to people centered practices at the beginning of an employee's career with the University.
Responsibilities:
Talent Acquisition:
Coordinates the talent acquisition and recruitment processes for staff and MPP positions, including strategic sourcing; the development and/or review of interview questions and test materials; coordination of interview schedules; and advising Hiring Managers on the appointment recommendation process.
Consults with and advises key stakeholders on critical aspects of searches, including planning, attraction, selection, offer, and onboarding.
Conducts detailed recruitment planning meetings with Hiring Managers and HR Business Partners to establish recruitment strategies and timelines.
Develops job announcements and posts recruitments; screens applicant pool and refers qualified candidates to Hiring Managers.
Proctors recruitment testing; plans, designs and develops selection tools, such as supplemental questions, written tests, performance exams, interview questions, and other related test materials.
Reviews and critiques recruitment materials; makes adjustments and consults with managers campus-wide to discuss recruitment details.
Proposes solutions to recruitment problems. Reviews all interview documentation and recommendations from departments to ensure appropriateness.
Updates Manager(s) and HR Business Partners on progress of all recruitments.
Creates marketing materials such as recruitment brochures, published advertisements, social media sourcing and flyers.
Conducts research, analysis and provides recommendations to key areas of recruitment, including policy, procedure, outreach, branding, marketing, assessment, technology, continuous process improvement, retention and best practices.
Utilizes and maintains applicant tracking systems for optimal performance.
Monitors recruitment and testing processes and procedures for compliance with Federal, State and Collective Bargaining Agreements.
Promotes diversity and inclusion; develops diverse talent pools for multiple skill sets across the University.
Responds to inquiries from internal and external customers; develops strong rapport with campus stakeholders through development, coordination and delivery.
Utilizes a variety of performance indicators and statistical analyses
to advise key stakeholders on cost, quality, time, and satisfaction goals.
Participates in job fairs, search committees and change teams to provide input on new HRIS systems.
Compliance & Processing:
Oversee the background check process for staff and management positions; maintains compliance with policy standards.
Initiates and reviews background checks through third party vendor.
Reviews results for all pre-employment physicals.
Reviews all Live Scan results for campus
Prepares and reviews adverse action notifications.
Reviews documentation and recommends hiring actions. May elevate to Director/Manager of Talent Acquisition.
Conducts and/or consults on specialized background checks for University Police Department in compliance with POST requirements and regulations (background investigations, pre-employment physicals, psychological evaluations).
Coordinates Live Scan services at other CSU campuses as needed.
On-Boarding:
Assist with planning, presenting and/or coordinating the New Employee Orientation (NEO).
Generates the employee guest list; updates or coordinates New Employee Orientation presentation (NEO), benefits materials/FAQs and interactive activities, etc.
Administers a post-NEO survey to gather feedback.
Coordinates with hiring managers and staff on pre-boarding activities to ensure excellent first-day experience for all new hires.
Assists with HR special projects, workshops and events as needed.
Other duties as assigned.
Minimum Qualifications: Required Education and Experience
Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Required Qualifications
Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures.
Work is usually limited to immediate organizational unit, but may coordinate projects within or with other units. Assignments require handling of multiple work priorities and accountability for own work results.
Assignments regularly require the use of independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties. Standard procedures and practices are followed.
A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Precedents may often be relied on to determine appropriate solutions.
Typically, the work requires limited innovation, but some ingenuity may be used to meet new needs.
The work focuses primarily on own work assignments and projects, rather than lead work direction. However, duties may include overseeing clerical operations and providing lead direction to support staff.
Typical knowledge and skill requirements:
General knowledge of Human resources policies and procedures.
General knowledge and skills in Human Resources with a foundational knowledge of public administration principles, practices, and methods.
Working knowledge of Human Resources policies and procedures.
Ability to learn, interpret, and apply a wide variety of state, federal and local policies and procedures relating to Human Resources and University.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Proficient experience using Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and other computer systems (NEOGOV, PeopleSoft or other HRIS systems).
Preferred Qualifications
Three (3) years of increasingly responsible technical and/or professional experience performing human resources duties which include recruitment and selection.
Experience with coordinating an onboarding program.
Experience in recruitment and selection/talent acquisition.
Recruitment experience using in a public agency.
Compensation and Benefits:
Anticipated Hiring Range: minimum $3518 - maximum $4550 monthly.
Classification Salary Range: minimum $3518 - maximum $6791 monthly.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: Tuesday, October 31, 2023.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act