Job No: 532055
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full TimeJob Summary:
Under general direction, the Administrative Analyst (AAS) works independently to provide complex administrative support and performs various analytical and technical accounting work. The AAS is an important team member within the Associate Vice President's Office who works collaboratively on time-sensitive assignments and serves as a point-of-contact for the campus department coordinators based on their functional responsibility. Coordinates all fiscal and budget duties of the general funds, philanthropic, grants and trust programs for the Palm Desert Campus (PDC). The AAS compiles and analyzes financial/HR information from CMS PeopleSoft reports, designs and prepares a variety of financial reports for mid and year-end budget projections and salary projections. The AAS functions as the HR Liaison and handles all HR-related duties for the Palm Desert Campus.
Major duties and responsibilities:

• Provides lead work direction on budget projects required to support the campus community and perform continuous budgetary control of appropriations; demonstrate strategic initiatives and independent judgement to survey and investigate complex budget matters and influence outcomes. Forecast mid-year and end of year projections/outcomes and salary projections, monitors, maintains, and evaluates operational budgets, including but not limited to trusts, grants and philanthropic accounts. Analyzes budgetary expenditures to identify, project, report and recommend changes in budgetary assignments to adequately fund each line item or budget area. Assess and plan budget expenses for future year projections.
• Coordinates all activity related to Trust, Reserve, Philanthropic, Endowment, Scholarship accounts including monthly reconciliations of invoices, revenues, expenses, transfers and Cost Recovery accounts.
• Tracks and maintains request for invoices, chargebacks, trust and grant accounts including quarterly reporting to donors.
• Interprets and applies policy procedures involving the use and limits of specific expenditure categories and ensures adequate compliance to these policies.
• Establishes new accounts and initiates the closure of inactive accounts. Creates class codes.
• Creates and maintains maintenance records of various state, trust, philanthropic-auxiliary budgets distributing to Associate Vice President, Administrator in Charge and account directors on a monthly/quarterly basis.
• Reconciles revenues and expenditures of auxiliary accounts, special funded projects, trust, programs. Ensures that any funds due from any source are placed in the appropriate accounts and/or are made available for expenditures, transfers.
• Maintains cash transactions for the Student Financial Services office at the Palm Desert Campus, including but not limited to daily cash deposits, contracts with armed guards, cashier audits of cash funds, create, remove cash satellite accounts, student club funds and petty cash.
• Provides lead work direction to accounting and financial operations with regards to the accounts payable/purchasing, and front desk cash handling.
• Functions as the primary human resources (HR) liaison between CSUSB HR and the Palm Desert Campus. The AAS uses independent judgment to interpret, and apply a wide range of policies and procedures related to human resource practices, including but not limited to facilitating all aspects of updating/maintaining processes, position job codes, position numbers and data integrity.
• Assists with training of new employees, special consultant pay, special pay requests, stipends, reassignments, work schedule changes, leaves of absence, separations, and ending dates, State/UEC personnel/payroll transactions.
• Advises and collaborates with managers on employee issues, training requirements, and professional development opportunities.
• Assists with the hiring, training registrations and directing the workflow of students and graduate assistants. Provides procedural training to campus staff, and other units when necessary.
• Generates and maintains proficiency in CHRS- Common Human Resources System, HR Requisitions, CMS position management system.
• Coordinates campus payroll functions, including but not limited to payroll documentation, leave accounting, return to work procedures and processing, payroll certification, time reporting, Special Consultant pay processing for stateside accounts, staff overload, course buyout for State/Philanthropic accounts and salary computations.
• Participates in department meetings, committees, monthly academic affairs meetings and other meeting/committees as assigned by the Associate Vice President, Administrator in Charge.
• Other job-related duties as assigned.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs,
• Four (4) years of related experience.

Required Qualifications

• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• Two years of related or budget/financial experience in higher education.
• Experience handling large, complex budgets.
• Experience with budget preparation, fiscal analysis and projections.
• Experience as project manager/lead.
• Experience in a fast-paced office with competing priorities.
• Proficiency in Workforce Administration, payroll detail reports.
• P-card holder eligible.

Compensation and Benefits:
Anticipated Hiring Range: $5,022 - $6,300 per month
Classification Salary Range: $5,022 - $9,083 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: December 1, 2023
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act