Job No: 519376
Work Type: Staff
Location: Dominguez Hills
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Events Specialist - Ceremonies and Events
Classification Title: Administrative Analyst/Specialist, Non-Exempt
Classification Salary Range: $3,518 - $6,791 monthly
The final salary is dependent upon qualifications and experience.
About the position:
Ceremonies and Events are searching for a talented and motivated Events Specialist to organize outstanding and unforgettable events on our campus! You will be responsible for every part of event preparations while working with internal partners and external vendors.
Under the general direction of the Director, Ceremonies, and Events, the Events Specialist will provide strategic program leadership for large/complex University campus-wide events and activities. The ideal candidate will independently analyze, develop, and evaluate key events including Convocations, Awards Programs, Presidential Lecture Series, Ribbon Cuttings, Receptions, Commencement, and other events as appropriate. The position calls for occasional evenings and weekends.
Overview of Duties and Responsibilities

• Oversees the logistics of planning, producing, and executing large/complex University-related events.
• Develops and prepares event program materials including PowerPoint Presentations
• Creates social media campaigns as needed for Instagram, Facebook, Twitter, and email communication programs.
• Maintain and track RSVPs, coordinate guest lists and speaking points for speakers
• Access, formulate, and evaluate the impact of recommended implemented policies from a strategic and operational perspective
• Access, formulate, and evaluate the impact of recommended implemented policies from a strategic and operational perspective
• Monitor event budget and obtain estimates from vendors/catering for related events. Elevate concerns and discrepancies accordingly.
• Create and facilitate purchase orders, requisitions, and direct buy all to pay vendors in a timely manner.
• Interacts with a variety of campus and community constituents including working with students, faculty, staff, alumni and university stakeholders to assist them or resolve problems
• Provides lead work and training for registration staff and volunteers for larger events.

Minimum Qualifications

• Bachelor's Degree or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
• 3-5 years of office or event management experience

Preferred Qualifications

• Bachelor's degree from an accredited university
• 5-7 years progressive of office or work-related experience
• Previous experience at a university level
• Knowledge of event management
• Graphic design abilities
• Knowledge and/or experience using CMS/PeopleSoft preferred

Conditions of Employment

• Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.
• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu.

Closing Statement
California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.
The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.
Applications Close: 10 Oct 2022
To apply, visit: https://careers.csudh.edu/en-us/job/519376/event-specialist-administrative-analyst-specialist-nonexempt
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