Title: Charter School Budget/Finance Director

Division: School Support Office

Location: School Support Office (Richmond)

Reports to: President

Status: Full-time, Exempt, (During the Academic Year)

Salary Scale: Head/Supervisor -$95,000-110,000 (based on years of experience and expertise)

Accounting Code:

About Caliber Public Schools

Caliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities. Our strengths-based educational program validates, affirms, respects and supports students, families and staff members to reach their full potential. Caliber graduates will be academically college ready; have emotional intelligence or ‘EQ’; be critical thinkers, and have the skills and desire to be changemakers in their communities and the world..

Caliber’s four graduate pillars-Heart, Smart, Think, Act-guide our work. Caliber teaches computer science as a core academic subject K-8th grade to directly challenge the inequitable presence of women and underrepresented minorities in the computer science industry. We are a community-based organization and celebrate the diversity of the communities we serve. Our parents are active partners; frequently engaging through school events, restorative practices, and academic support.

As we grow, we are looking for educators and leaders who want the opportunity to use their voice to build something new; to be a part of a team that's building something from the ground up. Our first school, Beta Academy in Richmond, CA, opened in 2014 and ChangeMakers Academy in Vallejo, CA opened in fall 2016. We plan to open additional schools in future years as we grow to nearly 4,000 seats TK-12 in the Bay Area.

Position Summary

The Budget/Finance Director will work within the Caliber Public Schools school support organization (SSO) team and will be oversee the development and monitoring of budgets and other financial plans for Caliber’s central office, our two schools in San Pablo, CA and Vallejo, CA, and 5 other schools operated by other charter management organizations that Caliber supports.

You will work alongside leaders at Caliber and the other organizations to create and track budgets for each of their divisions. You will work alongside budget owners and school leaders to understand their revenue sources and spending priorities and develop budgets that deploy their resources to have the maximum impact on our mission and our students’ outcomes. And you will be responsible for ensuring that budget reports are created and distributed to leadership teams, and external constituents (government agencies, funders, etc.) on an accurate and timely basis throughout the school fiscal year.

This is a CFO-track role and will be an active member of Caliber’s leadership team with a seat at the table on major decisions that impact the organization and its mission.

Essential Job Functions

The Budget/Finance Director will be responsible for:

Preparing and monitoring annual budgets for Caliber and partner organization’s schools and central offices:

• Annual budgets for each fiscal year.
• Grant and funder-specific budgets for restricted resources that are consistent with the allowable uses of each funding source.
• Periodic updates throughout the year as revenue assumptions or spending priorities evolve.

Maintaining timely and accurate revenue forecasts across all divisions and funding sources:

• Monitoring State budget communications regarding funding rates.
• Identifying funding sources that the organization is eligible to apply for and receive.

Leading periodic (typically bi-weekly or monthly) meetings with budget owners across Caliber and partner organizations

• Providing budget-to-actual variance analysis reports for budget owners across Caliber and partner organizations to allow for proactive decision making about school finances.
• Responding to day-to-day circumstances that require budget revisions.

Tracking and reporting on restricted funding sources:

• Maintaining expertise regarding the allowable uses for all restricted funding sources.
• Calculating inter-fund and inter-divisional cost allocations that are consistent with requirements of each funding source.
• Coordinating with accounting staff to ensure that funds are booked in a manner that is consistent with their allowable uses.

Preparing periodic reports required by the state and other funders related to the financial health of the organization:

• Quarterly expenditure reports for public grants
• Triennial budget updates for government oversight
• Periodic grant financial reports as required by private donors

Prepare other ad-hoc financial analyses on an as-needed basis

Working Conditions:

Environment:

This job operates in a school/classroom environment. This role routinely uses standard classroom equipment such as laptop computers, photocopiers, whiteboards, fitness equipment, and Chromebooks, etc. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of this position.

Physical Abilities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position classification involves sitting with some walking and standing for extended periods of time. Staff may be required to lift, pull or push objects approximately 50 pounds or less. The employee will encounter exposure to ill students. The position requires mobility to climb, kneel, stoop, crawl, reach and bend, and accurate perceiving of sound; near and far vision with the ability to read small print; depth dexterity; and the providing of oral information and direction. The position is primarily located at a school site with outside supervision and some district office visits. The employee will frequently work independently with high work volume and tight deadlines.

Qualifications

Required:

Education:

Bachelor’s degree in business administration, accounting, or a closely related field,

Experience:

3-5 years of relevant accounting &/or financial analysis experience in the non-profit or school sector

Other:

Legal authorization to work in the U.S.

Within 60 days of hire, provision of TB (tuberculin) clearance, as mandated by the California Education Code

CA DOJ and FBI fingerprint (Livescan) clearance prior to the first day of school

Proof of COVID-19 vaccination OR approved medical or religious exemption

Preferred:

Education:

Certified Public Accountant (CPA) license

Experience:

Knowledge of typical funding sources, cost structures, and finances applicable to California charter schools

Skills:

Strong aptitude with MS Excel/Google Sheets and ability to work in a highly automated and data driven accounting environment.

Understanding of core finance & accounting concepts (revenue recognition, expense allocation, charts of accounts, accruals, etc.)

Strong customer-service orientation and understanding of the support needs of a school environment

Ability to adhere to strict confidentiality regarding sensitive information.

Values:

Caliber staff…

are committed to a culture of feedback, development and continuous improvement.

validate and affirm the identities, strengths and passions of each person.

know that It is everyone’s collective responsibility to work in service of and alongside our school communities.

approach situations and people with empathy and kindness.

COVID-19

Caliber Public School is committed to the health and safety of its employees, those we serve and our local communities. For this reason, Caliber requires that all employees be fully vaccinated against COVID-19. Employees may also request and receive approval for an exemption from this policy. Exemptions are granted to accommodate a medical condition or sincerely held religious belief. Employee’s granted exemptions are expected to adhere to all weekly testing and safety measures.

Caliber Public Schools provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. Questions? Email careers@caliberschools.org

If you need assistance or accommodation due to a disability, you may contact us at careers@caliberschools.org