Cal Poly Pomona Enterprises Employment Services

ANNOUNCEMENT OF POSITION VACANCY

SUMMARY: Under the supervision of the Administrative Assistant and Executive Assistant, the Student Assistant is responsible for supporting and assisting with various office tasks.

SOME OF THE THINGS THAT YOU WILL GET TO DO (this is just a small sampling of work variety):

• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, )
• Answer phones and assist callers with inquiries
• Utilize office appliances such as photocopier, printers and computers for word processing, spreadsheet creation etc.
• Maintain the record log of visitors and provide parking pass as needed
• Greet and direct visitors to the Foundation
• Sign for deliveries
• Inspect monthly the fire extinguishers in Building 55 and initial inspection
• Maintains document archival systems by scanning, filing and shredding documents
• When needed assist Administrative/Executive assistant in taking minutes of meetings and dictations
• Maintain appointment calendar and scheduling meetings accordingly
• Maintain spreadsheets for various reports
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Assist in making travel arrangements and booking venues for conferences and events

MINIMUM QUALIFICATIONS:

• Proficient with Microsoft Office applications: Word, Excel, Outlook, and internet knowledge
• In-depth knowledge of office procedures and basic accounting principles
• Applicable knowledge of office devices and processes
• Outstanding communication and interpersonal skills
• High School diploma or GED
• Excellent organizational and time management
• Multi-tasking aptitude
• Able to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to prioritize and organize multiple tasks is a must.

ABOUT US: As the largest employer of students on the Cal Poly Pomona campus, the Foundation offers valuable work experience and hands-on training to approximately 1,500 Cal Poly Pomona students each year. The Foundation offers positions in various fields; whether it is in the area of technology, science, retail, culinary arts, hospitality1500 management, leadership or research grants, these student employees participate in Cal Poly Pomona's learn-by-doing philosophy and acquire practical skills in their designated field of study.

The Foundation also contributes operating support to nearly 1,100 Foundation and scholarship programs every year, including Bronco Athletics and the Norman J. Priest Scholarship. In addition, the Foundation administers grants and contracts, contributes to campus security, and supports several university publications. The Foundation contributes over $1 million annually to Cal Poly Pomona.

CSU along with Cal Poly Pomona Foundation strongly recommend faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare an exemption from doing so. The systemwide policy can be found at COVID-19 Vaccination Interim Policy and any questions may be sent to fdnhr@cpp.edu.

Cal Poly Pomona Foundation, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Cal Poly Pomona Foundation, Inc. may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.