Company Description

At Cahoot, we are a team of rebels rewriting the rules of fulfillment. Who dream of a better solution to surviving and thriving in the new retail world of ecommerce. We are working tirelessly to imagine and build a new future of order fulfillment like the world has never seen before, and so are our network members. They see things differently, like we do. They are the true innovators and the change agents who are pushing ecommerce forward.

We came up with a solution no one imagined before, a peer-to-peer network of merchants working together to fulfill each other’s orders! Our revolutionary order fulfillment and shipping optimization cuts down the distance packages need to travel, enabling merchants to choose ground shipping while delivering orders faster. Ground shipping produces 85% less CO2 emissions and costs up to 50% less compared to air cargo, it’s a win-win for the planet and you whenever we optimize your order!

Job Description

Cahoot is seeking an experienced, organized, and resourceful individual to provide high-level executive support – including managing and coordinating calendars, travel, meetings, special projects, and administrative needs. This role reports directly to the CEO and will support other executives as needed.

About You
You are an enthusiastic and self-motivated individual with a great attitude. You are also detailed-oriented and a juggler of multiple tasks. You flourish in a fast-paced, hard working environment. You have strong office skills and are a self-starter. You also like food, to literally and figuratively fuel the team.

You are approachable, flexible, and enjoy the administrative challenges of supporting a fast-growing company. A high level of professionalism and confidentiality is crucial to this position, as is attention to detail. Strong written and verbal communication skills are also a must.

Bookkeeping – including recording of payables, receivables, collections, reconciliation, and maintain financial statements, banking (deposits, reconciliation etc.) using QuickBooks Accounting software. Resolve customer billing issues.

Human Resources – Plan and organize social functions and morale and teamwork building events, enforcement of basic rules and policies, employee orientation and basic onboarding. Responsibilities include screening telephone calls, scheduling interviews, and assisting with planning new employee coordination meeting, and compiling materials. 

General Office Management – Answer / screen incoming and direct callers to appropriate personnel, ensuring smooth office operations and managing various administrative duties, filing and maintaining records. Pick up, sort and distribute mail. Perform administrative duties for executive management. Responsibilities include making travel and meeting arrangements. Order office supplies and maintain office equipment. Work with Management to ensure compliance; develop and improve administrative operations policies and procedures.

Project Coordinator – Assist in marketing campaigns such as direct mail, bulk emails, surveys and data collection/analysis, market and competitive research, and assist with other marketing projects. Help organize and support other promotional activities such as webinars, trade shows and conferences. Work with internal and external parties to organize the various components needed to initiate, run and conclude assigned projects. Duties include coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results. Perform other duties and special projects as assigned.

Qualifications

• 4 year degree or equivalent
• Proficiency in GSuite or Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
• Proficiency in QuickBooks or other Accounting Software
• Ability to foster strong customer, employee, and vendor relationships
• Excellent written and verbal communication skills a MUST
• Proven ability to excel in a Super-Fast-Paced environment

Additional Information

We are easily accessible by public transportation and conveniently located within a 5-minute walk from the Bridgeport Metro-North train station. 

We have a demanding hiring process that includes skill assessments, a practical assignment, a background check and in-person interview to help ensure that the company culture is a good fit for any new team members.

Fast-paced environment with competing priorities.

A snack filled kitchen and fridge free lunch Fridays monthly company happy hours quarterly company family outings!

Fun, energetic and highly driven colleagues.

Only direct applicants need apply. No recruiters please.