Overview

 Supports program operations and processes and provides support to the program staff.

Responsibilities

• Provide all administrative support to the program team by answering phones, scanning, faxing and mailing items, sorting mail, typing correspondence, etc. Schedule meetings and coordinate calendars.
• Coordinates and tracks program related travel.
• Ensure program files and databases are kept up-to-date.
• Prepare and format information for internal and external distribution including writing memos, compiling data for reports, creating computerized presentations, writing reports, editing, proofreading, etc.
• Manage and communicate information to members of the program team.

Required Experience/Qualifications

• 1-2 years of office management/supervisory/ experience in a professional services environment. 
• PC skills needed include Word, Excel, PowerPoint, and Outlook.
• Ability to work with confidential information.
• Experience with ordering and RMAs and credit card purchasing.
• Maintains confidentiality, understands sensitive materials and demonstrates professional judgment.
• Organizes and maintains effective file and tracking systems for program; Maximizes office productivity through proficient use of appropriate software applications.
• Manages administrative correspondence; Composes and types routine correspondence. Prepares outgoing mail and correspondence, including e-mail and faxes
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to read and interpret documents such as operating, maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Maintains contact with customers and outside vendors related to managing office supply inventories. 

Special Requirements/Security Clearance

• Ability to obtain a SECRET to TOP SECRET security clearance.