JOB DESCRIPTION

POSITION SUMMARY
As an IT Project Coordinator, you will be responsible for overseeing and managing various IT projects from initiation to completion. The IT Project Coordinator is responsible for planning, organizing, and directing the activities of new and existing projects, including ordering materials and job site logistics, under the direction of the Operations Manager. This role will assist in the preparation of contracts, and changes with the client's facilities, employees, as well as subcontractors, and vendors, \to ensure the thorough and complete execution of a project.

ABOUT BUZZ CYBERSECURITY

We are Buzz Cybersecurity, we provide protection services, and we are growing by the day. Our mission is to safeguard the digital realm through innovative solutions and unwavering dedication, empowering businesses and individuals to navigate the cyber landscape with confidence and resilience." Buzz Cybersecurity’s vision is to pioneer a world where cyber security is not just a necessity, but a seamless integration into everyday life, fostering trust, prosperity, and limitless potential in the digital age."

PERFORMANCE OBJECTIVES

● Maintain a high level of communication, creating relationships with both internal and external stakeholders

●Plan and organize work to maximize crew productivity by deploying delay-free production practices

● Participate in project design meetings and propose improvements as necessary

● Plan and manage team goals, project schedules and new information

● Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

● Direct project correspondence, prepare and review project proposals, memos, meeting minutes and emails

• Communicate with clients to identify and define project requirements, scope and objectives

● Allocate and update technicians on the schedule and scope of work of ongoing projects.

● Understand full Scope of Work (SOW) and specifications of the project assigned

● Work with leadership to ensure all material and equipment required to execute the scope of work are ordered and received on time to execute projects by agreed upon schedule

● Order all company material from preferred vendors.

● Coordinate with the project management team daily to provide field technicians with all needed information and material.

● Ensure all safety requirements are met throughout the project, and review as needed with the Operations Manager.

● Manage the implementation of software development lifecycle (SDLC) processes and methodologies

● Oversee user acceptance testing (UAT) activities to ensure successful delivery of high-quality solutions

● Collaborate with infrastructure teams to ensure proper release management practices are followed

● Ensure compliance with data security standards and implement disaster recovery plans

● Manage progress and adjust as needed ensuring IT projects are on track of timeline.

● Ensure all activities are completed according to the agreed-upon plan and specifications.

● Report hours worked, production, and completed quantities.

● Identify areas of opportunity to improve processes and provide additional support to field staff to maximize team execution of all projects.

● Perform other duties as assigned.

KEY COMPETENCIES

The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful in this role but are not necessarily all-inclusive

● Proven ability to motivate, inspire, and coach team members

● Self-starter / Excellent work ethic

● Process & Project efficiency development

● Experience with cloud platforms such as Microsoft 365, Azure Active Directory and AWS

● Knowledge of user acceptance testing (UAT) processes and best practices

● Familiarity with Team Foundation Server (TFS) or similar version control systems

● Understanding of databases and data management principles

● Proactive approach to problem-solving, and process improvement

● Maintaining a positive attitude while working in a team environment

● Ability to thrive in an environment of change and growth

● Process development

● Strong written and verbal communication skills

● Outstanding organization and administrative skills

●Ability to think individually as well as collaboratively when approaching job responsibilities

EDUCATION AND EXPERIENCE

● Bachelor's Degree (preferred) in Computer Information Systems or Communications. Associate's degree and a minimum of two (2) years related work experience.

● Experience working with team members across multiple functional roles.

BENEFITS

● Health, Dental & Vision Insurance: 50% employer paid.

● Paid Holidays

● PTO Program

PHYSICAL REQUIREMENTS

● Prolonged periods sitting at a desk and working on a computer.

● Requires ability to occasionally lift up to 25lbs.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Buzz Cybersecurity recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

Job Type: Full-time

Pay: $82,000.00 - $95,122.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Compensation package:

• Commission pay
• Quarterly bonus

Experience level:

• 2 years
• 5 years

Schedule:

• Monday to Friday

Ability to Relocate:

• Irvine, CA: Relocate before starting work (Required)

Work Location: In person