Responsibilities:
- Oversee and manage the day-to-day operations of the office
- Coordinate and schedule appointments, meetings, and events
- Maintain and update office files, records, and documents
- Manage office supplies inventory and place orders as needed
- Train and develop office staff on company policies and procedures
- Ensure efficient operation of phone systems and handle incoming calls with professionalism and excellent phone etiquette
- Provide administrative support to various departments as needed
- Managing accounts payable using accounting software and other programs
- Handling accounts payable for separate entities and vendors
- Establishing and maintaining relationships with new and existing vendors
- Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
- Processing due invoices for payments
- Comparing purchase orders, prices, terms of payment and other charges
- Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

Experience:
- Proven experience in office management or related role
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficient in using office software applications (e.g., Microsoft Office Suite)
- Ability to effectively manage a team and delegate tasks
- Basic data entry skills
- Comfortable with math and calculations
- Attention to detail

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person