Job Overview: We are seeking a dynamic and organized Firm Administrator to join our team. The ideal candidate will play a crucial role in overseeing the daily operations of our accounting firm, ensuring smooth workflow, and contributing to the overall success of the organization.

Responsibilities:

Office Management:

• Supervise and manage day-to-day office operations, ensuring a well-organized and efficient working environment.
• Implement and maintain office policies and procedures.

Human Resources:

• Lead recruitment efforts, including posting job openings, conducting interviews, and onboarding new employees.
• Manage employee relations, addressing concerns and fostering a positive work environment.
• Ensure compliance with HR policies.

Client Services:

• Work closely with client services teams to ensure client satisfaction and address any client-related concerns.
• Facilitate communication between clients and internal teams.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field and/or equivalent experience.
• Proven experience in office management, preferably within an accounting or financial services environment.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office and accounting software.
• Knowledge of HR practices and compliance regulations.

Benefits:

• Competitive salary
• Medical, dental & vision insurance
• Retirement savings plan
• Paid time off plus 9 paid holidays
• Professional development opportunities

This position will be responsible for managing various day-to-day office operations to ensure the smooth functioning of the accounting firm, in addition to special projects as assigned. Here is a comprehensive list of tasks that may fall under the purview of the Firm Administrator:

Office Organization:

• Maintain a well-organized and clean office space.
• Oversee the arrangement of workstations and meeting rooms.

Communication Management:

• Facilitate internal and external communication.
• Ensure effective communication channels within the firm.

Appointment Scheduling:

• Oversee/assist with scheduling appointments for staff and/or management as needed.
• Coordinate meetings and conferences.

Document Control:

• Implement document management systems.
• Ensure proper filing and organization of important documents.

Human Resources Support:

• Assist in recruitment processes.
• Handle HR-related inquiries.

Client Interaction:

• Facilitate communication between clients and internal teams.
• Address client inquiries and concerns.

Event Coordination:

• Plan and coordinate firm events or activities.
• Organize client meetings or seminars.

Training and Development:

• Coordinate training sessions for employees.
• Support professional development initiatives.

Project Management:

• Assist in project management activities.
• Monitor project timelines and deliverables.

Legal and Regulatory Compliance:

• Stay informed about industry regulations.
• Assist CEO to ensure the firm's compliance with legal and regulatory requirements.

Employee Engagement:

• Implement employee engagement initiatives.
• Foster a positive work culture.

Problem Resolution:

• Address day-to-day operational challenges.
• Implement solutions to enhance efficiency.

Performance Metrics:

• Establish and monitor key performance indicators (KPIs).
• Report on office performance to CEO.

This is a full-time position offering competitive compensation and opportunities for professional growth. If you are a results-driven individual with a passion for driving organizational success, we encourage you to apply for the Firm Administrator role.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Education:

• Bachelor's (Preferred)

Experience:

• Management/Leadership: 3 years (Required)
• human resource: 2 years (Preferred)

Ability to Relocate:

• Waynesboro, VA 22980: Relocate before starting work (Required)

Work Location: In person