Job Title: Production Coordinator

Vision and Statement

We are a premier audio, lighting, and video production company that specializes in full-service production of concerts, tours, music festivals, and special events as well as systems installations, and beginning to end show design. We are dedicated to giving our clients the highest quality production experience. We do it right the first time, every time by pairing state of the art technology and first class service.

Mission Statement: Do It Right the First Time

Leadership Values: As a Leader at Brown Note these are the values of how we operate our business and interact with both our internal and external customers.

• Inspire and Invest in making your team better everyday.
• Earn the trust and respect everyday from your internal and external customers.
• Provide, Communicate and Publish clear and ongoing objectives, responsibilities and processes to your team.
• Focus on Issues for Improvement, not the person communicating the issue. Fix the problem first to ensure our customer is happy and then fix why it happened.
• Consistently Seek Solutions: Challenges are our best Opportunity For Improvement.
• Understand and define what are the Primary Challenges and Needs of our Internal and External Customers.
• Consistently build More Leaders!
• Hold Yourself and Your Team Accountable for Delivering as Promised.

Primary Objective: To provide support and assistance to Executive Management for advancing events, coordinating logistics, and assisting production to completion.

Essential Role and Responsibilities:

• Work with Senior Marketing & Events Manager as well as Audio, Visual, and Executive Management to advance crew and production logistics with production managers and promoter reps.
• Schedule and participate in production advance calls with clients and account managers to gather all necessary information.
• Schedule and participate in crew advance calls with leads and event staff.
• Work in R2 labor staffing software to input weekly operational schedules and make necessary changes.
• Maintain and organize detailed calendars of client requirements for specific events and venues.
• Enter opportunities into CRM software.
• Create, maintain, and organize event folders for management & event staff.
• Prepare event information and production advance sheets for event staff.
• Support Senior Marketing & Events Manager and department heads in employee and contractor events and operational staffing.
• Manage all aspects of crew logistics including travel, accommodation, and transportation.
• Be the point person for all event crews regarding travel, event information, accommodation, transportation, etc. (may include after hours and weekend hours to coordinate)
• Advance all rehearsals and maintain rehearsal calendar
• Disseminate schedules & crew reports to warehouse and event staff as well as management.
• Other duties as assigned.

Qualifications and Education Requirements:

• High School Diploma or equivalent
• 2-3 years of industry experience (events management, production, etc)
• Strong knowledge of Microsoft, Google products.
• Knowledge of R2 or labor staffing software preferred.
• Excellent verbal and written communication skills.
• Excellent customer service skills.

FLSA Status : Exempt

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Thornton, CO 80241 (Required)

Work Location: In person