Brown and Caldwell (BC) has an exciting opportunity for a full time Administrative Coordinator to manage the administrative duties and needs of our Denver office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal clients.

When you join BC you will enjoy a unique and welcoming culture and we are proud that many of our employees have been with us a decade or more. You will find that we offer a non-hierarchical, collaborative, and supportive environment, allowing you to do your best work. You will be trusted to do the right thing by our clients and staff and given the flexibility to manage your own schedule to achieve this. The work we do is interesting, challenging, and wide-ranging in nature, and so is our client base.

Detailed Description:

As a member of the West Business Unit Administrative Team, you will work closely with the WBU Administrative Manager to develop and implement administrative procedures for the Denver office. In this position you will manage the day-to-day business needs of the office, providing office communications, scheduling, and coordination of outside visitors and vendors.

• Provide administrative support and assistance to all staff on a variety of office functions, including the front desk (greeting vendors, guests, and staff).
• Provide meeting coordination. Denver’s central location makes the office a hub for team meetings from groups across the entire company. Tasks include assisting with conference room coordination, Maptician assistance, catering assistance, production needs, and hotel reservation assistance as needed.
• Coordination of the day-to-day activities of an office (mail, courier, dishwashers, coffee set-ups, kitchen needs, office supply management, and daily staff requests).
• Coordinate local office related facility needs, such as building access and parking.
• Manage office seating with the use of Maptician.
• Coordinate and collaborate with BC’s Facilities team on office reconfigurations, room signage, remodel discussions, and work arrangements, parking, building issues/concerns, furniture needs.
• Collaborate with Digital Services on conference room needs, flagging issues, and troubleshooting. This also includes collaboration on Digital Services company initiatives and roll-out for Denver.
• Maintain office copiers and liaison with Digital Services for Xerox needs and maintenance.
• Lead, coordinate, and collaborate on office events i.e., company summer picnic, virtual coffee chats, office lunches, and other employee events throughout the year to engage the Denver employees and enhance the hybrid/virtual work environment.
• Problem solving/troubleshooting. Informs managers of important information, decisions, and deadlines throughout the day and anticipates and manages related necessary organizational adjustments, preparing managers to successfully plan and execute their daily tasks and work.
• Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire drills, employee ergonomic assistance, and annual earthquake drill, and other health and safety related items.
• Coordinate and help facilitate monthly All Hands Meetings to inform and engage all staff assigned to the office. 
• Connect with the business units, enterprise groups, and corporate groups as necessary to bring the right collaboration to the office neighborhoods for seating, office engagement and culture, and emergency preparations.
• Learn and assist with onboarding new hires that roll up to the Denver office.

Minimum Qualifications:

• Minimum 5-years of experience providing administrative functions and office related duties.
• Skilled in MS Office products including Excel, Word, PowerPoint, Outlook and; proficiency with Internet applications.
• Detail-oriented individual with strong organizational skills and ability to follow directions.
• Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).
• Collaborative, team oriented, takes initiative, and able to prioritize workload.
• Excellent written communication skills.
• Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
• Valid driver’s license and good driving record required.

Preferred Qualifications:

• Familiarity with formatting documents and working in templates a plus, but not a requirement.

Compensation Range:

• $19.60 - 26.90 per hour

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits. This role can be a hybrid role, but needs to be primarily onsite.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.