At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application!

If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can.

You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself without leaving the firm.

We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind.

Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage.

Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.

The Fiduciary Specialist coordinates and administers trust accounts for various clients both in a support role and on separate book of business.

This position monitors account transactions and ensures all records are accurately maintained. The Fiduciary Specialist prepares outlines of estate planning documents and reviews draft documents prepared by external counsel prior to execution.

This position also maintains client contacts and supports the Administrative Assistant to ensure the CRM is up to date and accurate.

Responsibilities :

Open and close accounts for clients, including preparation of checklists.

Prepare outlines of estate planning documents for review by in house counsel.

Coordinate and administer trust accounts for various clients both in a support role and on a separate book of business.

Monitor account transactions, including daily review and correction of overdrafts, automatic deposits, and weekly review of standing remittances.

Maintain complete records, including supporting documentation for discretionary distribution and payments.

Maintain client contacts and work with Administrative Assistant to keep CRM up to date.

Prepare discretionary distribution memoranda for review by Trust Officer.

Review document drafts, prepared by external counsel, prior to execution including trusts, wills, releases, and accountings.

Prepare annual administrative account reviews

Respond to internal and external requests for information.

Serve as a primary point of contact for book of business owned by Trust Officers., as well as personal book.

Communicate basic trust and estate concepts to colleagues, co-trustees, and beneficiaries.

Assist Trust Officers with business development, as appropriate.

Attend meetings with clients from personal book on own or in partnership with Relationship Managers.

Prepare payment instructions and supervise input requests for client payments and transfers.

Evaluate distribution requests with Senior Trust Officers.

Demonstrate a working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration.

Work independently on book of accounts and support Trust Officers on their book of business.

Oversee the Administrative Assistant on the payment process and assignment of projects as required.

Lead departmental projects, as needed.

Requirements :

Bachelor’s degree and 5 years of relevant work experience OR Advanced degree and 2 years of relevant work experience

Ability to independently interpret legal documentation

Strong interpersonal skills and relationship skills

Willingness to learn new systems and procedures and the flexibility to change when necessary

Willingness to take on new responsibilities

Experience with trust accounting systems

Ability to identify and communicate tax planning opportunities

Working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration

Excellent organization skills with a strong attention to detail

Experience with Microsoft Office products, particularly Excel and Word

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

Last updated : 2024-05-20