Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

This position will support the Head of Medical, Cell Therapy Organization and corresponding organization. The Executive Associate II will be responsible for multiple complex administrative tasks with minimal supervision including highly diverse project focused duties and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Skills / Knowledge Required:

• 7-10 years of administrative or related experience preferred supporting Senior Level Executives

• Robust understanding of Microsoft Office Word, Excel; Must have strong experience with Outlook, Calendar, and MS Teams. PowerPoint. Microsoft SharePoint a plus

• Experience with Travel and T&E, Concur, Ariba/SAP, SharePoint, Workday, Room Scheduler

• Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.

• Responsive, sense of urgency, plans ahead (strategic) while executing on a day-to-day basis (tactical/operational); highly motivated to get things done, takes initiative

• Expert knowledge of the job and function. Strong knowledge of overall organization and knowledge of other functions work activity

• Must have excellent, concise communication skills (written and oral)

• High level of commitment and results-orientation is required

• Proven ability to handle Confidential matters

• Must be able to represent the department in a professional manner to internal and external customers

• Ability to handle multiple tasks enabling incumbent to plan and coordinate complex functions

• Must have flexibility with day-to-day workload and be able to handle changes to schedule with limited notice.

• Must be able to work with limited day-to-day supervision

• Must have strong ability to take direction but also exercise judgment and independent thought

• Comfortable with technology on a regular basis

• Strong organizational and analytical skills

Responsibilities:

• Provide executive administrative support to the Vice President, Executive Director, and department members and deliver within appropriate timeliness

• Provide support for day-to-day operations, as well as individual projects as needed

• Extensive day-to-day calendar management across time zones (including international)

• Coordinate extensive and complex multi-leg national/international travel including but not limited to hotel, flight / train, car rental, etc.

• Responsible for scheduling, organizing leadership team meetings, extended leadership team meetings, staff meetings, coordinate agenda and distribute, catering and meeting logistics.

• Assists in constructing meeting agenda, meeting minutes & post meeting reports.

• Works in close collaboration with Strategy & Operations Lead

• Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)

• Administrative support to filing/records retention and other functions (as required)

• Input and adhere to T&E policies, monthly reconciliation of business expenses and reimbursements

• Schedule conference room usage

• Support departmental office space planning and office moves (as needed)

• Independently research complex inquiries to recommend solutions / escalate issues as appropriate

• Prioritize and complete support requests in a timely manner (i.e., issues with IT, systems, facilities, etc.)

• Create and monitor work orders, purchase orders.

• Schedule interviews for candidates

• Support onboarding / offboarding

• Prioritize activities and takes prompt action based on an understanding of policies and functional needs

• Maintains confidentiality of all corporate matters pertaining to area of responsibility.

• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules

• Other duties related to the above within the company, as assigned

Degree/Experience Requirements:

• Candidate must have a minimum of a High School diploma; BA degree is preferred.

• 10 plus years administrative or comparable experience

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.